RFI - Light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements.

Project ID: RFI26PUB FederalOpportunitiesSources Sought

Overview

Agency	Federal Law Enforcement Training Center
Deadline	06/17/26
Posted	06/03/26
Estimated Value	$250,000 - $1,500,000 (AI estimate)
Set Aside	None
NAICS	Not Provided
PSC	Not Provided
Location	Brunswick, GA 31524 United States

Description

Primary Latest Change

Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or Request for Quote (RFQ) nor a promise to issue an RFP or other solicitation. Furthermore, those who respond to this RFI should not anticipate feedback about its submission, other than acknowledgment of receipt. This RFI does not commit the Government to contract for any supply or service. The Department of Homeland Security (DHS) Federal Law Enforcement Training Centers (FLETC) is not seeking proposals at this time. Respondents are advised that the U.S. Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the expense of the respondent. Not responding to this RFI does not preclude participation in any future solicitation. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned. Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFI Response FLETC is seeking information on furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the draft Performance Work Statement (PWS). Submissions should include a Rough Order of Magnatude (ROM), a capability statement or retailer authorization statement if applicable, references of prior actions, and a draft or review of the current PWS. Submission of a ROM does not constitute a commitment on behalf of the Government and will be used for pricing information only. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs. RFI Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include: 1. The RFI title in the subject line 2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached. 3. All content must be provided in Microsoft Word or PDF format. 4. The company information page shall include the following information:

Company Name

- Socio-economic status - DUNS number, UEI number, and CAGE code - Point-of-Contact information for technical questions - Point-of-Contact information for contractual questions - Federal Contract(s) available for use (NASA SEWP, GSA, ETC...) Questions and responses on this RFI must be sent via email to the following: Jimmy Dolloff, Contracting Officer jimmy.dolloff@fletc.dhs.gov De'Shawn A Brown, Printing Services specialist - deshawn.a.brown@fletc.dhs.gov Questions must be submitted by 12:00 PM EDT, June 15, 2026. Include the RFI title in the subject line of your email when submitting questions. Responses to this RFI must be sent via email to the email address above no later than 5:00PM EDT, June 17, 2026.

Summary (Newest Update)

Background The Department of Homeland Security (DHS) Federal Law Enforcement Training Centers (FLETC) is seeking to support its mission by providing reliable, maintainable, accessible, and secure light digital production black and white and color copiers/duplicating machines. This initiative aims to fulfill both business and training requirements for all Training Delivery Points (TDP) and its partner organizations. The FLETC serves as an interagency law enforcement training organization for 130 federal agencies and participating organizations, with headquarters in Glynco, Georgia, and additional centers in Artesia, New Mexico; Charleston, South Carolina; and Cheltenham, Maryland. Work Details The contractor shall furnish all labor, equipment, materials, and transportation necessary to provide leased copier systems and full-service support. This includes: delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples (excluding copying paper), and end-of-term teardown/removal. Specific requirements include: 1. Two black & white production copiers with run speeds of no less than 300 impressions per minute (IPM) two-sided/duplexed. 2. One black & white copier with duplicator with run speeds of not less than 135 IPM two-sided/duplexed. 3. Three color copiers with duplicators with run speeds of no less than 130 IPM. 4. One large format printer/scanner capable of handling various paper types and sizes. 5. All machines must be Energy Star certified and 508 compliant. The contractor will also be responsible for maintenance agreements that include parts, labor, repair services, software-related equipment maintenance, service calls, and consumables. Period of Performance One base year period (365 days) starting October 01, 2026; followed by three one-year option periods if exercised by the Government. Place of Performance Federal Law Enforcement Training Centers, 1131 Chapel Crossing Road, Building 680 – Print Center, Glynco, GA 31524. Bidder Requirements Bidders must provide a capability statement or retailer authorization statement if applicable. They should have prior experience in providing similar services and must submit a Rough Order of Magnitude (ROM) for pricing information. Additionally, bidders are required to provide company information including socio-economic status, DUNS number, UEI number, CAGE code, and contact information for technical and contractual questions. Incumbent Analysis (see Incumbents section for more detail) This opportunity appears to have a confirmed incumbent based on contract GS03F137DA-70LGLY23FSSB00011 awarded to Xerox Corporation for $1,782,395 (01/01/23–03/31/27). The prior award covers leasing light digital production color copier/duplicators and support services for DHS FLETC, including the types of full-service maintenance and operational support that align with the current requirement to furnish leased copiers/duplicating machines and provide installation, training, preventive maintenance/repairs, service calls, and related consumables.

Contacts