Conference Room Design and Technology Upgrade – Small and Large Rooms

Project ID: 89503503262026 FederalOpportunitiesSolicitation

Overview

Agency	Department of Energy
Deadline	04/30/26
Posted	03/26/26
Estimated Value	Not Provided
Set Aside	None
NAICS	334310 - Audio and Video Equipment Manufacturing
PSC	5836 - Video Recording And Reproducing Equipment
Location	Elberton, GA 30635 United States

Description

Primary Latest Change

Summary

Southeastern Power Administration is looking for:

Project Title

Conference Room Design and Technology Upgrade Small and Large Rooms - Purpose This Statement of Work (SOW) defines the scope, deliverables, timeline, and responsibilities for the installation of modern AV and conferencing technology in one small and one large-sized conference room. The goal is to enable high-quality collaboration and hybrid meetings through integrated hardware, networked audio, and video systems. Please see the full scope of work and specifications located in the documents section. A prescheduled site visit has been arranged for interested vendors. It is highly encouraged to visit the site to ensure vendors are able to provide the agency with an accurate, competitive, fair, and reasonable quote but is not required to submit a proposal. Please arrive 10-15 minutes prior to site visit start time so that badge entry and security checks can be completed. All interested vendors will need to provide a valid and current REAL ID Act-compliant Driver's license or a state identification card. Vendors who do not possess a REAL-ID-compliant form of identification will be denied entry. The location of site visit is: - Southeastern Power Administration | 1166 Athens Tech Rd, Elberton Ga, 30635 Date/Time: April 16th, 2026 at 10:00am Eastern Daylight Please check in with the administrative clerk in the main lobby upon arrival. Please RSVP by April 14th, 2026 if interested. Send your request to be present to: tabitha.rambert@sepa.doe.gov All Bids must be submitted by 12pm Eastern Daylight on April 30, 2026

Expected Decision Date

May 8, 2026 Submit Bids to the following email address: tabitha.rambert@sepa.doe.gov or via mail to: 1166 Athens Tech Rd, Elberton Ga, 30635

Submission Requirements

- Title your submission: Conference Room Design and Technology Upgrade Small and Large Rooms - Please include the solicitation number in the subject line: 89503503262026 - Offeror must be registered in the System for Award Management (SAM.gov). All offerors who bid on Federal Government Contracts must be registered in SAM when submitting an offer or quotation, and must continue to be registered until the time of award, during performance, and through final payment of any contract resulting from a solicitation. There is no fee to register in SAM. When submitting the bid please ensure responses include the following (1-6): 1. Company Name 2. SAM UEI number 3. Company's address 4. Point of Contact information (title, phone number and email address) 5. Business size/classification 6. GSA Contract number (if applicable)

Remit to

address, if different than mailing address - Price

Technical Approach

- Past performance information, to include recent and relevant contracts or the same or similar items and other references (included contracts number, points of contact with telephone numbers and other relevant information. All questions shall be emailed to: Tabitha.rambert@sepa.doe.gov and submitted in writing to the Contract Officer with the solicitation number 895035032620026 in the subject line. - Deadline for questions pertaining to the project will be April 21st, 2026 @2:00pm Eastern Time. Questions will be forwarded to the COR for an accurate response. All responses to questions will receive uniform treatment, will be answered all at once, and posted to Sam.gov by April 23rd by 4:00 pm Eastern Daylight Time for preview. Please preview the Solicitation in the document section for full details.

Summary (Newest Update)

Background The Southeastern Power Administration (SEPA), part of the United States Department of Energy, is seeking to upgrade its conference room technology to enhance collaboration and hybrid meeting capabilities. This project aims to install modern audio-visual (AV) and conferencing technology in one small and one large conference room located at SEPA Headquarters in Elberton, Georgia. The goal is to provide high-quality integrated hardware, networked audio, and video systems for effective communication. Work Details The contract involves the installation of AV systems in two conference rooms: **Small Conference Room (8–12 occupants)**: - 1x Shure MXA901 ceiling microphone - 1x Shure ANIUSB-MATRIX USB audio interface - 1x Shure MXN5W-C ceiling-mounted speaker - 1x Shure MXA-NMB networked mute button - 1x Crestron IV-CAM-I12-B camera with IVA-CMT-BRKTJ-1B-B ceiling mount - 1x Samsung 70" Crystal UHD U8000F 4K Smart TV (2025) - 1x Intel NUC 12 Pro NUC12WSHi7 32GB+1TB - AV control interface (OEM software for control is adequate) - Cable routing and table connections for HDMI and USB-C - Rack and cabling infrastructure **Large Conference Room (20–25 occupants)**: - 2x Shure MXA901 ceiling microphones - 1x Shure ANIUSB-MATRIX USB audio interface - 2x Shure MXN5W-C ceiling-mounted speakers - 1x Shure MXA-NMB networked mute button - 1x Crestron IV-CAM-I12-B camera with IVA-CMT-BRKTJ-1B-B ceiling mount - 1x Crestron DM NVX - 2x Samsung 85" Crystal UHD U8000F 4K Smart TVs (2025) - 1x Intel NUC 12 Pro NUC12WSHi7 32GB+1TB - AV switching and control system (OEM software for control is adequate) - Cable routing and table inputs (HDMI, USB-C) Deliverables include fully installed AV systems, device configuration, end-user training, as-built diagrams, and system architecture documentation. Period of Performance The vendor is expected to start work within 30 days of award, with a project close-out date no later than three months from the start date. Place of Performance Southeastern Power Administration Headquarters, located at 1166 Athens Tech Rd, Elberton, Georgia 30635.

Contacts

Contact name	Tabitha Rambert
Contact email	tabitha.rambert@sepa.doe.gov
Contact phone	(706) 213-3814
Secondary contact name	Juvonna Mattox
Secondary contact email	juvonna.mattox@sepa.doe.gov
Secondary contact phone	(706) 213-3808