Sand Acquisition for Torpedo Testing

Summary (Newest Update)

Background The City of Madison Streets Division is soliciting bids for the procurement of torpedo sand for the 2026-2027 winter season. This contract aims to ensure the availability of sand for snow and ice control during winter months, supporting the city's mission to maintain safe roadways and public spaces. The contract may be renewed for two additional one-year terms upon mutual agreement. Work Details The contractor will provide approximately 11,000 tons of torpedo sand, which must conform to State of Wisconsin specifications for fine aggregate 501.3.6.3.6. The product may optionally be washed, but acceptance is contingent upon inspection and testing by the City prior to award. Deliveries will be made to three locations in Madison: - Eastside Public Works Facility (4602 Sycamore Ave) - Westside Public Works Facility (1501 W. Badger Road) - Far West Public Works Facility (502 South Point Rd). Prices must be F.O.B. Destination, including all transportation charges, and deliveries are required on an on-call basis with a minimum of 300 tons on a 24-hour notice. Period of Performance The contract will cover the winter season from the first snowfall through the end of the snow season in 2026-2027, with options for renewal for two additional one-year terms based on mutual agreement. Place of Performance Deliveries will occur at designated public works facilities located in Madison, Wisconsin. Bidder Requirements Bidders must comply with affirmative action requirements if they employ 15 or more employees and have annual business with the City exceeding $50,000. They are required to submit an Affirmative Action Plan within thirty days after contract execution if applicable. Bidders should also acknowledge local vendor status if applicable and provide necessary documentation as outlined in the solicitation.