Holiday Lighting and Decoration Services

Summary (Newest Update)

Background The City of El Mirage is seeking proposals from qualified vendors to provide and install holiday lights and decorations at various city facilities. This initiative aims to enhance the city's seasonal presentation, particularly during the Winterfest Light Parade, which attracts over 7,000 community members. The city intends to improve its holiday lighting displays to create a unique experience for visitors, including interactive elements and photo opportunities. The selected vendor must demonstrate experience in similar projects and the ability to deliver high-quality displays. Work Details The contractor will be responsible for providing all labor, materials, equipment, and supervision necessary for the design, installation, maintenance, and removal of holiday lighting and decorations. Key tasks include: - Installation of decorations at designated locations including City Hall, Gateway Park, Gentry Park, Fire Station, Police Station, and one water tank site. - Decorations are to be installed annually for approximately six weeks starting in late November. - A comprehensive design plan must be submitted detailing proposed holiday lighting and decorative elements for each area with a cohesive theme. - The contractor must ensure all displays are operational by November 30 and maintained through January 5. - Removal of all decorations must occur no later than January 25. - Maintenance services must ensure displays remain operational throughout the display period with a response time for repairs within 24 hours. Period of Performance The contract will have an initial term of three years with the possibility of two additional one-year extensions. The work is expected to commence annually in late November and conclude with removal by January 25. Place of Performance The contract will be performed at various locations within El Mirage, Arizona including City Hall, Gateway Park, Gentry Park, Fire Station, Police Station, and one water tank site. Bidder Requirements Vendors must demonstrate experience in similar projects. They are required to provide a comprehensive design plan that includes detailed quantities of proposed decorations. Contractors must maintain all necessary licenses and permits required for operation. No subcontractors are permitted.