Mechanical Carnival Ride for Newport News Spring Eggtravaganza Event

Summary (Newest Update)

Background The City of Newport News is seeking bids from qualified firms to furnish a mechanical carnival ride for the Newport News Spring Eggtravaganza Event. This solicitation aims to enhance the community's recreational offerings and provide an exciting experience for attendees. The event is organized by the Parks and Recreation Department, Special Events and Promotions Division. Work Details The contractor is required to provide one (1) mechanical carnival ride, specifically a 'Sizzler' style ride, which must accommodate at least 35 riders at a time. The ride should offer a sensory experience that includes spinning, the sensation of crashing into other cars, and horizontal movement. It must be operational throughout the event on March 28, 2026, from 12:00 p.m. to 5:00 p.m., and free of charge to the public. The contractor must deliver and set up the ride on March 27, 2026, and tear down and remove it after the event concludes. Additionally, the contractor is responsible for providing sufficient staffing for safe operation and maintaining safety standards during the event. They must also secure necessary inspections and permits, provide proof of Commercial General Liability insurance prior to commencing work, and ensure all documentation is submitted to the City's Permit Office. Period of Performance The contract period spans from January 22, 2026 (issue date) until March 28, 2026 (event date), with setup on March 27, 2026. Place of Performance King Lincoln Park, 600 Jefferson Avenue, Newport News, VA 23607. Bidder Requirements Bidders must have the capability to fully perform the services specified in this RFQ. They are required to submit a completed W-9 form along with their quote. Additionally, bidders should indicate if they are certified as a Small, Woman-Owned or Minority-Owned Business (SWaM) or Disadvantaged Business Enterprise.