26-JYF-260 Audio Visual Equipment Replacement

Background

The Jamestown-Yorktown Foundation (JYF), an educational institution of the Commonwealth of Virginia, administers two living-history museums: Jamestown Settlement and the American Revolution Museum at Yorktown. The foundation is accredited by the American Alliance of Museums (AAM) and aims to acquire new audio-visual equipment in preparation for scheduled replacements in late June 2026, coinciding with the 250th commemoration of the United States.

Work Details

The contractor will furnish replacement audio-visual equipment for various locations at the American Revolution Museum at Yorktown and Jamestown Settlement. The contractor must provide pricing for all equipment listed in Attachment A - AV Equipment List, including shipping, delivery, and handling costs. Specific requirements include: 1. Quoting exact specified items as identified by brand, make, and model; no substitutions allowed. 2. Providing manufacturer documentation, product data sheets, operating instructions, warranty information, schematic diagrams, and replacement parts lists. 3. Delivering equipment to the American Revolution Museum at Yorktown by May 15, 2026. 4. Ensuring all shipments are FOB Destination with protective packaging as per manufacturer recommendations. 5. Providing a minimum three-year manufacturer's warranty on all equipment.

Period of Performance

The contract will be performed from May 28, 2026 (issue date) until May 15, 2026 (delivery deadline).

Place of Performance

The primary location for performance will be the American Revolution Museum at Yorktown, located at 200 Water Street, Yorktown, Virginia 23690.

Bidder Requirements

Bidders must be registered in eVA to submit bids electronically. They are encouraged to provide opportunities for DSBSD-certified small businesses and must submit a Small Business Subcontracting Plan if not certified themselves. Additionally, bidders must comply with insurance requirements including workers' compensation and general liability coverage.