Lead Service Line Replacement - Third Party Administrator

Background

The City of Cincinnati, Ohio, is issuing this Request for Proposals (RFP) for a third-party administrator to facilitate the Lead Service Line Replacement Program. The Greater Cincinnati Water Works (GCWW) is seeking a contractor to manage one-off lead service line replacements throughout its service area. GCWW has been actively replacing lead service lines since 2016 and aims to accelerate this program to address approximately 33,000 remaining lead service lines in its inventory.

Work Details

The contractor will act as a third-party administrator responsible for: - Maintaining a list of certified subcontractors; - Soliciting quotes from these subcontractors; - Managing replacements ordered by GCWW; - Paying vendors and invoicing GCWW monthly; - Conducting outreach to increase small and inclusive contracting; - Potentially self-performing some replacements. The contractor will also develop and implement processes for one-off replacements initiated by customer requests or GCWW priorities. The estimated quantities for replacements include: - 60 emergency full replacements; - 140 emergency private-only replacements; - 100 non-emergency full replacements annually. The contractor must ensure competitive pricing through established procedures and maintain compliance with prevailing wage laws.

Period of Performance

The initial term of the contract will be one year with four optional renewal periods of twelve months each. The contract may be renewed automatically unless the City provides notice at least sixty days prior to the end of the current term.

Place of Performance

The work will be performed within the Greater Cincinnati Water Works service area, which includes parts of Hamilton County, Butler County, Warren County in Ohio, and Boone County and Florence in Kentucky.

Bidder Requirements

Offerors must meet specific requirements including: - Providing a performance surety bond equal to the estimated annual expenditure of $4 million; - Achieving MBE subcontracting goals of 6% and WBE goals of 5%; - Submitting a detailed economic inclusion plan; - Ensuring compliance with prevailing wage laws; - Being registered as a taxpayer in good standing with the City of Cincinnati. Additionally, all proposals must include required forms such as corporate information, affidavits, and cost proposals.