Printing of Secure Power of Attorney Forms 4 part carbonless

Background

The Illinois Secretary of State is seeking bids from qualified vendors for the printing of Secure Power of Attorney Forms, specifically form number VSD 332.5. This initiative aims to ensure the availability of secure and compliant documentation for vehicle title transfers in Illinois. The contract will be awarded to a responsible vendor who meets the specified requirements outlined in the solicitation.

Work Details

The vendor is required to print 2,000,000 copies of the Secure Power of Attorney Form (VSD 332.5). The forms must be four-part carbonless, top stub, snap-out style with specific dimensions: overall size of 8 1/2" wide and 11 5/8" high, and torn-out size of 8 1/2" wide and 11" high. The paper specifications include:

Part I

26 lb. white carbonless protective safety paper with invisible fluorescent fibers - Parts II, III, & IV: 15 lb. white carbonless paper Inks must include red PMS 199U and black for the face with security features such as a pantograph safety feature and a special patterned patch printed in fluorescent ink. All printing must be done in one pass through the press with strict quality control measures in place throughout production. The forms are to be packed in bundles of 50 and shipped in corrugated cartons that meet specified strength requirements. Delivery is expected by July 15, 2026, with proof required prior to final production.

Period of Performance

The contract will commence upon execution and is set to run until June 30, 2027, with potential renewal options extending up to a total maximum term of ten years.

Place of Performance

The forms will be printed at the vendor's facility; however, delivery will be made to the Office of the Secretary of State's Vehicle Services Department located at 3701 Winchester Road, Springfield, IL.

Bidder Requirements

Bidders must comply with all Illinois procurement regulations and submit their bids electronically through BidBuy. They are required to have an active registration in the Illinois Procurement Gateway (IPG) and may need to provide various disclosures including Vendor Disclosure or IPG Active Registered Vendor Disclosure forms. Subcontracting is allowed but must be disclosed if any subcontractor's annual value exceeds $100,000.