REC130929 Nextscan Microfilm Scanner- Sole Source

Background

Salt Lake County is seeking to enter into a sole source procurement for the purchase of a FlexScan microfilm scanner/digitizer from NextScan. This request arises from the need for standardization and compatibility with existing equipment used by other Salt Lake County agencies, particularly in the Parks and Recreation department. The county's previous methods of record-keeping using microfilm and microfiche have become obsolete due to equipment failures and the unavailability of replacement parts, necessitating a transition to digital records.

Work Details

The contract involves the procurement of one FlexScan microfilm scanner/digitizer from NextScan, which is uniquely capable of converting both film/fiche and paper records into digital formats. The estimated cost for this equipment is $79,402.00. The scanner will be utilized to digitize historical land records dating back to the mid-19th century, which are currently stored on microfilm and microfiche, ensuring their preservation and accessibility.

Period of Performance

The notice for this procurement starts on May 5, 2026, with comments due by May 11, 2026. The specific period of performance for the contract execution will commence following the procurement process.

Place of Performance

The geographic location for the performance of this contract is Salt Lake County, Utah.

Bidder Requirements

This procurement is classified as a sole source acquisition under County Ordinance 3.20.030 due to the unique capabilities of NextScan's equipment that meet specific needs that cannot be fulfilled by other vendors. No additional certifications or registrations are mentioned.