Copier and Mailroom Management Services

Summary (Newest Update)

Background Delaware State University (DSU) is seeking proposals from qualified vendors for Copier and Mailroom Management Services under Contract No. DSU260509 - COPIERMAIL. The purpose of this Request for Proposal (RFP) is to find a vendor capable of providing the necessary services to meet the operational needs of the University, ensuring quality and efficiency in their copier and mailroom operations. Work Details The selected vendor will be responsible for providing all equipment, materials, and labor necessary for Copier and Mailroom Management Services. This includes but is not limited to: - Supplying copiers and related equipment - Managing mailroom operations including sorting, delivery, and processing of mail - Providing maintenance and repair services for copiers - Ensuring compliance with all relevant regulations and standards - Offering training to University staff on equipment usage and mailroom processes. The vendor must demonstrate the capability to deliver state-of-the-art materials and services as outlined in Appendix A of the RFP. Period of Performance The contract will be effective for a period of three (3) years, with an option for two (2) one-year extensions through negotiation. The projected contract start date is August 1, 2026. Place of Performance The services will be performed at Delaware State University located at 1200 N. DuPont Highway, Dover, DE 19901. Bidder Requirements Bidders must comply with specific requirements including: - Submission of a non-collusion statement - Completion of the Delaware Substitute Form W-9 for payment processing - Provision of business references via Attachment 4 - Ability to provide a single source solution without outsourcing or subcontracting. Vendors must also agree to the terms outlined in the RFP.