Industrial Fans Maintenance Contract

Project ID: W9124G26XFANS FederalOpportunitiesSolicitation

Overview

Agency	MICC Fort Rucker
Deadline	03/18/26
Posted	02/25/26
Estimated Value	<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
Set Aside	Small Business
NAICS	811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC	J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Location	Fort Eustis, VA 23604 United States

Description

Primary Latest Change

Posted: Feb. 25, 2026, 4:22 p.m. EST Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade's operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award. Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing. Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered. Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026.

Summary (Newest Update)

Background The Government is seeking a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade’s operational footprint at Fort Eustis, Virginia. The 128th Aviation Brigade requires these services to ensure the continued functionality and extend the operational lifespan of the equipment. This firm-fixed price contract is being competed under PSC code J041, set aside 100% for small businesses. Work Details The Contractor shall perform scheduled preventative maintenance on all HVLS fans as outlined in the Performance Work Statement (PWS). The maintenance tasks include: 1. Clean all airfoils; 2. Check tightness of all hardware with a torque wrench; 3. Verify airfoil retainer clips are installed; 4. Check mounting method; 5. Check fan for plumb and level; 6. Check torque of Fenner at 167 ft-lbs; 7. Check dimensions of any supplemental steel supports; 8. Visually inspect welds; 9. Check wiring methods used; 10. Verify raceways are isolated; 11. Verify all electrical connections on motor and controller are correct and properly tightened; 12. Verify fault history; 13. Verify properly sized fuses are installed in controller; 14. Verify maximum HZ has not been changed in the VFD; 15. Inspect for any signs of physical damage to fan or controller; 16. Clear debris and dirt from the VFD with air gun; and 17. Document any customer complaints. Period of Performance The estimated period of performance is one (1) base year plus six (6) option years beginning from the time of award. Place of Performance The work will be performed at Fort Eustis, Virginia, specifically at the locations of the HVLS fans detailed in Attachment A.

2: Posted: March 2, 2026, 11:20 a.m. EST Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade's operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award. Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing. Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered. Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026. Amendment 1: This amendment serves the purpose of incorporating the anticipated contract clauses. Please see Attachment 4_Additional Terms and Conditions. Contact clauses listed in the attachment are subject to additions, changes, and removals at time of award. Once questioning closes, another amendment will be completed to incorporate the remaining questions and answers.

Current: Posted: March 5, 2026, 4:40 p.m. EST Requirement: The Government is requesting a preventative maintenance service contract for High-Volume Low-Speed (HVLS) industrial fans located within the 128th Aviation Brigade's operational footprint at Fort Eustis, Virginia. This firm-fixed price (FFP) contract is being competed under NAICS Code 811310 with a size standard of $12.5 million and PSC code J041 as lowest price technically acceptable (LPTA) using Simplified Acquisition Procedures (SAP). This contract is set aside 100% for small businesses with no specific category preference. Quotes from all small business categories are welcome. The estimated period of performance (POP) is one (1) base year plus six (6) option years beginning from the time of award. Attachments: Please see Attachment 1_Performance Work Statement and Attachment 2_Fan Location List for specific requirement details. See Attachment 3_Pricing Volume for a breakdown of CLIN structure for quoting pricing. Questions: Questions shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All questions shall be received no later than 12:00 PM CST on Thursday, 05 March 2026. Vendor questions and Government answers will be provided through an amendment to this solicitation. Any questions asked after the specified date and time for the questioning period may not be answered. Quotes: Quotes shall be provided in writing by email to Jolene A. Granger at jolene.a.granger.civ@army.mil. All quotes shall be received no later than 12:00 PM CST on Wednesday, 18 March 2026. 03/02/2026 - Amendment 1: This amendment serves the purpose of incorporating the anticipated contract clauses. Please see Attachment 4_Additional Terms and Conditions. Contact clauses listed in the attachment are subject to additions, changes, and removals at time of award. Once questioning closes, another amendment will be completed to incorporate the remaining questions and answers. 03/05/2026 - Amendment 2: This amendment serves the purpose of uploading the vendor questions and Government answers as Attachment 5_Questions and Answers. Attachment 6_BAF Fan Map has also been included. 03/05/2026 - IMPORTANT - AMENDMENT 3: THIS AMENDMENT IS TO INFORM ALL VENDORS THAT A CAPABILITY STATEMENT NEEDS TO BE PROVIDED WITH THE QUOTE! Capability Statements must be no more than 10 pages and no smaller than 11 point font.

Contacts