Yellow Ribbon Event (Conference Space & Meals) Reno, NV March 8, 2026

Summary (Newest Update)

Background The Nevada National Guard is seeking to facilitate a Yellow Ribbon Event on March 8, 2026, aimed at providing support and resources to National Guard and Reserve Members and their families throughout the deployment cycle. This event is part of the Department of Defense's Yellow Ribbon Reintegration Program, which was authorized by the National Defense Authorization Act of 2008. The goal is to ensure a high standard of care and support for service members and their families. Work Details The contractor shall provide adequate conference space, plated lunch, refreshments, tables and chairs, A/V support equipment, restrooms, team building exercise or access to pool (if available), and parking necessary for the Yellow Ribbon Event. Specific tasks include: 1. Providing two conference rooms: one main room for up to 280 guests for training sessions and meals, and one break-out room for support staff. 2. Ensuring conference rooms are appropriately sized for movement and set up with round tables seating eight per table. 3. Equipping the main conference room with a podium, microphone, speakers, projector, screen, elevated stage, extension cords, grounded power strips, Wi-Fi accessibility, and HDMI cables. 4. Providing beverage services including ice water and coffee throughout the event. 5. Offering a plated lunch or buffet with options for dietary restrictions (vegan, gluten-free). 6. Ensuring compliance with food handling regulations and maintaining necessary permits on-site during the event. Period of Performance The contract will be performed on March 8, 2026 from approximately 7:00 am to 5:00 pm Pacific Time. Place of Performance The venue will be located within a 20-mile radius of Reno, Nevada.