Student Transportation from Hendersonville, NC to Charlotte, NC 220 School Days per Year

Project ID: 193-2026-05 State|LocalOpportunities

Overview

Agency	Henderson County Public Schools [NC]
Deadline	02/12/26
Posted	01/21/26
Estimated Value	$50,000 - $150,000 (AI estimate)
Set Aside	Not Provided
NAICS	Not Provided
PSC	Not Provided
Location	North Carolina

Description

Primary Latest Change

Summary

Purpose Henderson County Public Schools (HCPS) Board of Education is receiving sealed proposals for transportation services to drive a student from Hendersonville, NC to Charlotte, NC, approximately 220 days a year. The mileage is approximately 115 miles each way for a total of 230 miles per day. Arrival time in Charlotte, NC is 8:30 AM and departure time from Charlotte, NC is 2:30 PM most days.

Scope of Services

Henderson County Public Schools currently has 1 student that requires transportation services. BID DEADLINE: Sealed Proposals subject to the conditions made a part hereof will be received until 9:00 AM (EST), Thursday, February 12, 2026, at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739, at which time they will be publicly opened and read. Proposals that are not sealed will be not accepted.

IMPORTANT NOTE

Indicate firm name and RFP number on the front of each proposal envelope or package, along with the date for receipt of proposals specified above. Bids submitted via telegraph, facsimile (FAX) machine, telephone, and electronic means, including but not limited to e-mail, in response to this Request for Proposals will not be accepted. Bids submitted after the above referenced deadline will not be accepted under any circumstance.

Summary (Newest Update)

Background Henderson County Public Schools (HCPS) Board of Education is seeking sealed proposals for transportation services to drive a student from Hendersonville, NC to Charlotte, NC, approximately 220 days a year. The goal is to provide safe and reliable transportation for one student requiring these services. This solicitation is funded by Federal Financial Assistance, and all contracts must comply with applicable Federal laws and standards. Work Details The contractor will provide transportation services for one student from Hendersonville, NC to Charlotte, NC, covering approximately 230 miles per day (115 miles each way). The schedule includes an arrival time in Charlotte at 8:30 AM and a departure time at 2:30 PM on most days. The proposal must include details on vehicle profiles (make, model, year), safety features (impact ratings, airbags), surveillance systems (internal/external cameras), real-time tracking capabilities, operational procedures for mechanical failures and behavioral crises, personnel standards including driver vetting and training, and financials including per mile rates and insurance coverage. Period of Performance The contract will be for an initial term of one year starting in 2026 and ending in 2027. There is an option to renew the contract for up to two additional one-year terms. Place of Performance Transportation services will be provided between Hendersonville, NC and Charlotte, NC. Bidder Requirements Bidders must comply with federal funding requirements and provide evidence of insurance coverage including Commercial General Liability and Auto Liability. Additionally, bidders are encouraged to indicate if they qualify as Historically Underutilized Businesses (HUBs) as defined by North Carolina law.

Contacts