Cooling Tower Maintenance, Repair, and Training Services - Minneapolis VA Medical Center

Project ID: 36C26326Q0663 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	VISN 23: Midwest Health Care Network
Deadline	06/26/26
Posted	06/16/26
Estimated Value	$50,000 - $200,000 (AI estimate)
Set Aside	None
NAICS	238220 - Plumbing, Heating, and Air-Conditioning Contractors
PSC	J045 - Maint/Repair/Rebuild Of Equipment- Plumbing, Heating, And Waste Disposal Equipment
Location	DEPARTMENT OF VETERANS AFFAIRS MINNEAPOLIS VA MEDICAL CENTER Minneapolis, MN 55417 United States

Description

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Combined Synopsis-Solicitation Cooling Tower Maintenance, Repair, and Training Services Minneapolis VA Medical Center Page 2 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026 01. This solicitation is Full and Open competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19.0 Million. The FSC/PSC is J045 Maintenance, Repair, and Rebuilding of Equipment Plumbing, Heating, and Waste Disposal Equipment. The Minneapolis VA Health Care System, Minneapolis VA Medical Center, One Veterans Drive, Minneapolis, MN 55417 is seeking to purchase Cooling Tower Maintenance, Repair, and Training Services. All interested companies shall see the attached solicitation document for the following: Points of Contact for the solicitation Line Items including, but not limited to, descriptions of the required services, periods of performance, quantities, units of measure, and other applicable information Statement of Work Place of Performance/Place of Delivery All applicable solicitation provisions and clauses for this acquisition Decision factors/basis of comparative evaluation for the side by side pairwise comparison of offers based on factors resulting in a Contracting Officer s decision for the offer most favorable to the Government Evaluation of options information Instructions to Offerors including: A list of all information that is required to be submitted in a vendor s offer. Location where offers shall be sent. Due date and time offers must be received by the Contracting Officer. Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c). Special instructions when applicable. Instructions for how to approach questions or concerns regarding this solicitation.

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Summary: Background The Minneapolis VA Medical Center, part of the Minneapolis VA Health Care System, is seeking to procure Cooling Tower Maintenance, Repair, and Training Services. This contract aims to ensure that the cooling towers at the facility operate at optimal performance through comprehensive maintenance and staff training. The solicitation is issued as a Request for Quotation (RFQ) under full and open competition. Work Details The contractor will be responsible for inspection, maintenance, repair, and training related to two cooling towers located in Building 69 of the Minneapolis VA Medical Center. Specific tasks include: 1. Comprehensive mechanical, visual, functional, and electrical inspections of both cooling towers. 2. Cleaning and replacement of components such as gearboxes, water distribution systems, valves, and other necessary parts. 3. Conducting operational checks/testing to verify performance and safety compliance after maintenance activities. 4. Providing staff training on safe operation and routine maintenance of the cooling towers. 5. Detailed reporting of inspections including photographic evidence of areas needing repair. Period of Performance The geographic location(s) the construction projects will be performed (if provided) Place of Performance The services will be performed at the Minneapolis VA Medical Center located at One Veterans Drive, Minneapolis, MN 55417. Bidder Requirements Bidders must demonstrate their capability to perform all tasks outlined in the Statement of Work (SOW). This includes providing a technical plan detailing their approach to cleaning, inspection, repairs, replacements, testing, and training; submitting a management plan with required documentation; and providing resumes for key personnel including a Project Manager and Lead Mechanical Technician. Additionally, bidders must comply with safety measures during operations. Incumbent Analysis (see Incumbents section for more detail) The Minneapolis VA Medical Center cooling tower maintenance requirement appears to have a closely related prior contract, with Schadegg Mechanical identified as the awardee for contract 36C26325P0981 (07/01/25–08/31/25) valued at $20,660. That prior effort involved emergency cooling tower #2 repair services at the same facility, which aligns with the current scope covering inspection, maintenance and repairs of the cooling towers (including component replacement) and associated operational checks. The emergency repair work appears to be a continuation of ongoing cooling tower upkeep at the Minneapolis VA Medical Center rather than a distinct service line.

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