Forensic Health Program

Summary (Newest Update)

Background The Defense Health Agency (DHA) is seeking to address significant legal, operational, and privacy risks associated with the current paper-based system for storing forensic healthcare records at Military Treatment Facilities (MTFs). The absence of a secure, compliant, and centralized electronic platform hampers efficient record management and threatens patient privacy. According to Department of Defense Instruction (DoDI) 6040.45, Sexual Assault Forensic Examination (SAFE) reports must not be integrated into the standard DoD Electronic Health Record (EHR), necessitating a separate system to maintain confidentiality as mandated by the DOJ National Protocol for Sexual Assault Medical Forensic Examinations. Work Details The primary objective is to acquire a secure, compliant Commercial Off-The-Shelf (COTS) solution that strictly segregates forensic records from the main DoD EHR (MHS Genesis). The proposed solution must ensure adherence to all applicable federal and military legal mandates while streamlining the creation, storage, and retrieval of forensic documentation. Key requirements include: - Capability to support an estimated 400 worldwide users. - Functionality for forensic workflow and evidence preservation, including the ability to legally document a forensic exam for court submission. - Capture high-quality images, digital annotations, and electronic patient consent forms via mobile tablet devices at the point of care. - Ensure compliance with Federal Rules of Evidence and other relevant legal standards. Period of Performance The geographic location(s) the contract will be performed (if provided) Bidder Requirements Respondents must demonstrate capacity to provide personnel with requisite expertise to meet strict legal, technical, and cybersecurity requirements for full implementation and sustainment of an electronic forensic record storage capability.