Emergency Room (ER) HVAC Airflow Balancing and Ductwork Modification - KHC

Project ID: IHS1527974 FederalOpportunitiesSources Sought

Overview

Agency	Indian Health Service
Deadline	06/05/26
Posted	06/01/26
Estimated Value	$40,000 - $150,000 (AI estimate)
Set Aside	None
NAICS	238220 - Plumbing, Heating, and Air-Conditioning Contractors
PSC	J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Location	Kayenta, AZ 86033 United States

Description

Primary Latest Change

Summary

The Navajo Area Indian Health Service, Kayenta Health Center (KHC) located at Highway 160 Mile Post 394.3 Kayenta AZ 86033 is issuing this sources-sought synopsis as a means of conducting market research (FAR 10.001) in identifying prospective sources to optimize the Emergency Room's HVAC system by correcting airflow imbalances that impact critical care operations. The scope of work includes modifying existing ductwork, installing balancing components, and conducting comprehensive testing to ensure proper airflow distribution. The applicable North American Industry Classification System (NAICS) code assigned to this requirement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0 million dollars. THIS IS NOT A SOLICITATION. Information collected from this notice is purely for market research only and will be used to determine the contracting office's acquisition strategy including competition, set asides, and locating Indian-owned economic enterprises. Submission of any information in response to this market survey is purely voluntary. The government assumes no financial responsibility for any costs incurred in response to this request for information. In accordance with FAR 4.1102(a), offerors and quoters are required to be registered in System for Award Management at SAM.gov, at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.

Submission Instructions

Interested parties who consider themselves qualified to perform the above-listed services and attached Statement of Work are invited to submit a response to this notice by June 05, 2026, 05:00 pm MDT to Brandon Martinez at Brandon.Martinez@ihs.gov with the subject line SSN IHS1527974 ER Ducting Modification". Your submission must include the following information, at a minimum: - Company Profile that includes: UEI, Name and Address, Primary POC information, business size and type of ownership, socio-economic status/participation such as 8(a), WOSB/EDWOSB, SDVOSB and HUBZone, identification of Native American ownership (if applicable), SAM.gov representations and certifications, and other related documentation. - A brief statement of the company's capability relates to the government requirement described. Additional demonstrations of capability may include current and past performance history for the same or similar requirement, established contracts such as GSA or VA Schedule, etc. - If claiming Indian-owned Small Business Economic Enterprise (ISBEE) or Indian-owned Economic Enterprise (IEE), submit completed IHS IEE Representation Form (attached). Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Automated responses or other responses that do not provide the requested information specified in this Sources Sought Notice will be noted as non-responsive and not considered in this Market Research.

Summary (Newest Update)

Background The Navajo Area Indian Health Service, Kayenta Health Center (KHC) is seeking to optimize the Emergency Room's HVAC system by addressing airflow imbalances that affect critical care operations. This project aims to improve the performance and efficiency of the existing HVAC system serving the ER, ensuring a safe and functional environment for patients, staff, and visitors. Work Details The scope of work includes: 1. Demolition/Preparation: Access existing ductwork serving ER, ER Triage, and ER Waiting Room; remove existing three-way tee fitting as required. 2. Duct Modification: Replace existing three-way tee with a properly configured sweep (wye) fitting to improve airflow to the ER main run; ensure smooth transition and proper orientation to favor airflow toward the ER. 3. Damper Installation: Install manual balancing dampers in branch ducts serving ER Triage and ER Waiting Room. 4. Sealing & Insulation: Seal all new duct connections with mastic and tape per SMACNA standards; replace or repair insulation as required to maintain thermal integrity. 5. Testing & Balancing: Adjust newly installed dampers to reduce airflow to ER Triage and Waiting Room; verify increased airflow to ER main area. 6. Cleanup: Remove debris and restore work area to original condition. Period of Performance The geographic location(s) the construction projects will be performed (if provided) Place of Performance Kayenta Health Center, Highway 160 Mile Post 394.3 Kayenta AZ 86033. Bidder Requirements Bidders must have a State HVAC/Mechanical Contractor License, bonding, insurance, and be qualified to perform electrical work if needed.

Contacts