To reduce the backlog of $0 balance and up to $300 NIST awards

Project ID: None FederalOpportunitiesSpecial Notice

Overview

Agency	National Institute of Standards and Technology
Deadline	07/10/26
Posted	05/22/26
Estimated Value	Not Provided
Set Aside	None
NAICS	Not Provided
PSC	Not Provided
Location	Gaithersburg, MD United States

Description

Primary Latest Change

National Institute of Standards and Technology Streamlined Award Closeout Initiative The U.S. Department of Commerce, National Institute of Standards and Technology (NIST) acquisition portfolio includes expired awards (i.e., purchase orders, contracts, task orders, delivery orders, Blanket Purchase Agreements (BPA's) and BPA calls that have long past the period of performance or final delivery date of these awards, and the time frame prescribed in Federal Acquisition Regulation (FAR) Subpart 4.8 for closing out the files for those awards has elapsed. To clear the backlog, NIST is implementing a streamline quick process that will enable closeout of the files for those awards in an efficient and cost-effective manner. The backlog reflected in the attached spread sheet represents awards with zero-dollar balances and up to $300.00. The balance represents a significant burden to legacy acquisition and financial systems but also impedes NIST's efforts to appropriately archive expired awards and to prepare for transition and migration to modernized financial and procurement systems. By using the process described in this notice, NIST hopes to significantly reduce the backlog of expired awards and enable NIST to expeditiously complete closeout of the associated files. To facilitate the closeout of the awards identified in the attached spreadsheet, this notice serves as a Release of Liability of the Government; a copy of this notice will be in the contract files to reflect the release of liability. NIST is not aware of any known outstanding invoices for these awards. If you have any questions, regarding this notice, please forward to Biji John at Biji.John@nist.gov. Notwithstanding NIST's intention to expeditiously closeout the award files for the actions identified in the attached spreadsheet, contractor rights are protected under 41 U.S.C. chapter 71 Contract Disputes (commonly known as the Contract Disputes Act of 1978), which establishes procedures for filing claims against Federal Government contracts. Normal FAR Subpart 4.8 contract file retention requirements will apply after the awards are closed.

Summary (Newest Update)

Background The U.S. Department of Commerce, National Institute of Standards and Technology (NIST) is undertaking a Streamlined Award Closeout Initiative to address a backlog of expired awards, including purchase orders, contracts, task orders, delivery orders, and Blanket Purchase Agreements (BPAs). This initiative aims to efficiently close out files for awards that have exceeded their period of performance and final delivery dates, as well as the time frame prescribed by Federal Acquisition Regulation. The backlog consists of awards with zero-dollar balances up to $300.00, which pose a burden on legacy acquisition and financial systems and hinder NIST's efforts to archive expired awards and transition to modernized systems. NIST intends to reduce this backlog significantly through an expedited process for closing these awards. Work Details The contractor will facilitate the closeout of the awards identified in the attached spreadsheet by implementing a streamlined process that allows for efficient and cost-effective closure of files. This includes ensuring that all necessary documentation is completed and archived appropriately. The contractor will also be responsible for handling any inquiries related to outstanding invoices, although NIST is not aware of any at this time. A Release of Liability notice will be included in the contract files to reflect the government's release from liability concerning these awards. Contractor rights are protected under 41 U.S.C. chapter 71 Contract Disputes Act, which outlines procedures for filing claims against Federal Government contracts. Place of Performance The geographic location(s) for performance are not explicitly stated in the solicitation.

Contacts