Printing of Mailing Envelopes

Summary (Newest Update)

Background The City of Philadelphia, through its Procurement Department, is seeking to award a contract for the Printing of Mailing Envelopes for the Revenue Department. The goal is to provide various types of envelopes as specified in the solicitation, ensuring compliance with the City’s requirements and standards. Work Details The successful seller will be required to supply various types of envelopes as listed in PHLContracts and Section 2 of this Invitation and Bid. Envelopes must be compatible with BlueCrest Inserter Equipment (Rival) and Pitney Bowes Folding and Inserting Mailing Equipment (Relay 8000). Deliveries must be made using standard four-wheel trucks, and all envelopes must be banded or shrink-wrapped in boxes on standard four-way entry pallets. The seller is responsible for removing all empty pallets upon delivery. Estimated quantities for various envelope types include: - Envelope #83-43B: Size 3 1/2" x 7 3/4", Return Envelopes, without Window, 24# White Woven (Estimated Quantity: 50 TH) - Envelope #83-225: Size 3 7/8" x 8 7/8", Return Envelopes, with Open Face Window, 24# White Woven (Estimated Quantity: 200 TH) Additional envelope specifications include various sizes and types with specific frequency orders ranging from once a year to multiple times per year, totaling millions of envelopes across different specifications. Period of Performance The contract will commence upon award and will last for an initial term of twelve (12) months. There are options to renew for up to four (4) additional one-year periods at the City's discretion. The City may also renew the contract for up to three (3) months at the beginning of each renewal period if necessary. Place of Performance Deliveries will be made to the City of Philadelphia's Department of Revenue locations, specifically at M.S.B. and the Revenue Department Central Mailing Unit. Delivery hours are specified as Monday through Friday from 8:30 AM to 4:00 PM. Bidder Requirements Bidders must be enrolled in the City's Annual Bid Security Program and pay a non-refundable fee of $100.00. A Bid Processing Fee of $25.00 is also required for each submitted quote. Bidders must comply with local business entity certification requirements if applicable and ensure that a majority of work is performed within Philadelphia's geographic limits.