40-Inch Wide Format Multifunction Printer And Related Software, Accessories, Supplies, Maintenance And Support

Agency	Riverside County [CA]
Deadline	01/29/26
Posted	01/13/26
Estimated Value	$50,000 - $150,000 (AI estimate)
Set Aside	Not Provided
NAICS	Not Provided
PSC	Not Provided
Location	California

The Riverside County Purchasing Department, on behalf of the Riverside County Sheriff's Office (RSO) Sheriff's Inmate Training Bureau (SITE-B), is seeking competitive bids for a Hewlett Packard (HP) PageWide XL Pro 8200 40-inch Multifunction Printer with Pro Stacker, along with its parts and a set of 500 ml starter inks and annual maintenance. This Request for Quotation (RFQ) will result in a one-time purchase, and the annual maintenance cost must be included in the proposed bid for a maximum of five years. Supplies will be ordered as needed. Bidders are encouraged to submit their lowest and most competitive pricing in their initial proposals, as RSO may award the RFQ without further negotiation. All quoted prices must cover shipping, handling, delivery, initial setup, installation, key operator training, fuel surcharges, freight and tariffs. Detailed product specifications can be found in Exhibit "A" of this RFQ. The Riverside County Sheriff's Office oversees a vast territory spanning 7,300 square miles. This makes Riverside County the fourth-largest county in California. The Sheriff's Inmate Training and Education Bureau (SITE-B) operates within the Corrections Division of the Riverside County Sheriff's Office. Programs, training, and services are offered through SITE-B, which target individualized re-entry and transition needs, career technical education, job readiness, vocational and occupational skills training, substance abuse, criminal thinking and behaviors, and the specialized needs of incarcerated veterans. Additionally, adult basic education, literacy, religious and volunteer services, inmate support services, plus interagency and community-based partnerships provide linkages and greater opportunities for change. RSO's mission is to provide opportunities for incarcerated individuals to learn and develop skills, and to improve decision-making thoughts and behaviors for a successful transition and re-entry into the community. The Sheriff's Corrections Division is procuring this printing machine to enhance its Greybar Printing Service, a print shop located at SITE-B within the Smith Correctional Facility. This service plays a critical role in providing inmates with vocational training in graphic design and digital printing. TIMELINE DATES: 1. RELEASE OF REQUEST FOR QUOTATION Tuesday, January 13, 2026 2. DEADLINE FOR SUBMISSION OF QUESTIONS Bidders must submit their questions online at PublicPurchase.com. All questions submitted are within the correct RFQ located on PublicPurchase.com. Must be submitted by: Date: 01/20/2026 Time: 1:30 PM Pacific Time 3. DEADLINE FOR QUOTATION SUBMITTAL Bid results are posted on PublicPurchase.com Thursday, January 29, 2026 at 1:30 PM Pacific Time 4. TENTATIVE DATE FOR AWARDING CONTRACT 5-90 days, contingent upon lowest bidder meeting all of the bid specifications.

Contact name	John Farrar
Contact email	jfarrar@rivco.org