Building Automation System Maintenance/Service Cheyenne River Health Center

Project ID: IHS00000 FederalOpportunitiesSpecial Notice

Overview

Agency	Indian Health Service
Deadline	01/24/26
Posted	01/09/26
Estimated Value	Not Provided
Set Aside	None
NAICS	423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers
PSC	J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Location	Eagle Butte, SD 57625 United States

Description

Primary Latest Change

The Great Plains Area Indian Health Service (GPAIHS), Eagle Butte, SD, hereby submits a notice of intent to award a sole source, firm fixed price, for Building Automation. The sole source contract will be awarded to Harris St Paul, Inc; SAM UEI: M195PTF387G3. This requirement is to acquire service contract to provide technical support service, on-site operation training, programming, software updates, modifications, and repairs to the Cheyenne River Health Center (CRHC) building automation system. Harris St Paul, Inc is currently the sole manufacturer of our building automation system. Period of performance is for a base year, plus four option years. Anticipated award date 01/26/2026. The estimated total value of this contract is above the simplified acquisition threshold. The sole source contracting action is pursuing a waiver from placing an order on a competitive basis pursuant to FAR 6.302-1, only one responsible source and no other supply or service will satisfy agency requirements and is based on market research. The sources sought notice posted did not receive any responsible responses. Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of the agency. The determination not to compete the proposed action is solely within the discretion of the Government. Information received normally will be considered for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred for responding to this notice. This is not a request for quotes or proposals. Questions or comments to this Notice of Intent to award Sole Source needs to be directed to Velvett Cummins, Contract Specialist via velvett.cummins@ihs.gov. No telephone responses will be honored.

Summary (Newest Update)

Background The Great Plains Area Indian Health Service (GPAIHS) is issuing a sole source contract to Harris St Paul, Inc. for Building Automation services at the Cheyenne River Health Center (CRHC) in Eagle Butte, SD. The goal of this contract is to provide technical support and maintenance for the building automation system, which is crucial for the efficient operation of the health center. Harris St Paul, Inc. is the sole manufacturer of the existing building automation system, making them the only responsible source for these services. Work Details The contractor will provide technical support services including on-site operation training, programming, software updates, modifications, and repairs to the CRHC building automation system (BAS). The contract includes both scheduled and emergency support services. Specific tasks include: 1. Monthly on-site visits for routine maintenance on the BAS system. 2. On-site technical support and training for staff on BAS software and repairs. 3. Inspection and verification of equipment to identify corrective maintenance needs. 4. Adjusting set points, parameters, programming, and alarms to enhance comfort and efficiency. 5. Calibration of BAS components for measurement accuracy. 6. Software updates to the BAS system. Emergency services will mirror scheduled services plus additional emergency support as needed. The contractor must provide six scheduled service site visits per year, with all labor included in the bid price along with travel and per diem costs. Period of Performance The period of performance is for a base year with four option years following. Place of Performance Cheyenne River Health Center, Eagle Butte, SD

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