Maintenance Service Agreement for Applied Spectral Imaging (ASI) System for Spectral Karyotyping (SKY)

Project ID: 75N98026Q00612 FederalOpportunitiesPresolicitation

Overview

Agency	NIH Office of Logistics and Acquisition Operations
Deadline	06/22/26
Posted	06/11/26
Estimated Value	$12,000 - $28,000 (AI estimate)
Set Aside	SBP
NAICS	811210 - Electronic and Precision Equipment Repair and Maintenance
PSC	J066 - Maint/Repair/Rebuild Of Equipment- Instruments And Laboratory Equipment
Location	Bethesda, MD 20892 United States

Description

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1: SCOPE: The contractor must provide all labor, material and equipment to perform preventive maintenance for a government-owned Applied Spectral Imaging (ASI) system located in the Genetics Branch, Building 37, Room 6144 for the period of August 1, 2026 thru July 31, 2027. All maintenance services shall be performed in accordance with the manufacturer's standard commercial maintenance practices. 2: PREVENTIVE MAINTENANCE: Contract shall perform not less than one (1) preventive maintenance inspective during the contract period. Service shall be performed by a factory trained Field Service representative. Service shall consist of a thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with manufacturer's latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance. 3: EMERGENCY SERVICE: One emergency repair service shall be provided during the term of this contract at no additional cost to the Government. Emergency service shall be provided between 8 am and 5 pm Monday through Friday excluding. Upon receipt of notice that any part of the equipment does not function properly, the Contractor shall furnish a factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service shall not replace the necessity for the scheduled PM. 4: REPLACEMENT PARTS: The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of end-of life and consumable parts. Parts shall be new or remanufactured to original equipment specifications. 5: SERVICE EXCLUSIONS: The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract. 6: PERIOD OF PERFORMANCE: August 1, 2026 July 31, 2027

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Summary: Background The contract is issued for the maintenance of a government-owned Applied Spectral Imaging (ASI) system located in the Genetics Branch, Building 37, Room 6144. The goal of the contract is to ensure the optimal performance and reliability of the ASI system through preventive maintenance and emergency services, adhering to the manufacturer's standard commercial maintenance practices. Work Details The contractor must provide all labor, material, and equipment necessary for preventive maintenance on the ASI system. This includes performing at least one preventive maintenance inspection during the contract period by a factory-trained Field Service representative. The service will involve thorough cleaning, calibration, adjusting, inspection, and testing of all equipment according to the manufacturer's latest established service procedures. All equipment must be operationally tested through at least one complete operating cycle after maintenance to ensure efficient performance. Additionally, one emergency repair service must be provided at no extra cost during normal business hours (8 am to 5 pm, Monday through Friday). The contractor is responsible for furnishing all required replacement parts at no additional cost, except for end-of-life and consumable parts. The contractor will not be liable for repairs due to abuse, neglect, vandalism, Acts of God, fire or water. Period of Performance August 1, 2026 – July 31, 2027 Place of Performance Genetics Branch, Building 37, Room 6144 Bidder Requirements This opportunity is set aside for Small Business Set Aside - Partial (SBP). Bidders must have factory-trained personnel capable of performing preventive maintenance and emergency repairs on the ASI system.

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