Data Ray label system software and maintenance

Project ID: 7571TE26Q00028 FederalOpportunitiesSources Sought

Overview

Agency	HHS Office of the Assistant Secretary for Financial Resources
Deadline	05/29/26
Posted	05/19/26
Estimated Value	Not Provided
Set Aside	BICiv
NAICS	513210 - Software Publishers
PSC	7A21 - IT And Telecom - Business Application Software (Perpetual License Software)
Location	Harlem, MT 59526 United States

Description

Primary Latest Change

Summary

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by Department of Health and Human Services. This notice is intended strictly for Market Research to determine if a 100% Set Aside for Small Business Indian Firms or if a 100% Set Aside for Small business concerns can fulfill the requirements set forth in this request for information. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (Small Business Indian Firms or Small Business). This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Indian Health Service (IHS), Department of Health and Human Services (HHS) is conducting a market survey to help determine the availability of the following item/service:

NAICS Code

513210- (Software Publishers) covers establishments that design, develop, publish, and provide support for computer software, including operating systems, applications, and games. These firms may publish software via subscriptions or downloads and may also provide maintenance and installation services Description: Update printers and software for Data Ray label system. Annual Software Maintenance Product will be Base plus 4 Option Years (see attached documents) In accordance with the Buy Indian Act, 25 U.S.C. 47, the Indian Health Service shall give preference at all times, as far as practicable, to Indian economic enterprises. If your firm is capable of providing the supplies and/or services described in this notice, complete the attached representation form and submit it along with the rest of the required documents. The responses to this Sources Sought notice Market Research will be used to determine the Acquisition Strategy such as Indian-Owned Enterprise set asides, Total Small Business aside, any other Socio-Economic set aside, or Unrestricted. All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING: 1. Company name. 2. Point of contact (name/title/telephone number/e-mail address). 3. FSS / SEWP Contract number, if applicable. 4. SAM Unique Entity Identifier Number. 5. Tax ID number. 6. Indication of which business category (IEE or ISBEE) for which the organization qualifies. 7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above. 8. Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1. To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following: - Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and, - Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status. All of the above information must be submitted in sufficient detail for a decision to be made on availability of interested qualified Buy-Indian parties. If adequate interest is not received from Buy-Indian concerns, the solicitation may be issued as another type of set aside or unrestricted without further notice. Interested firms are reminded that prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.203 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this Sources Sought notice will be provided.

Point of Contact

Carlton Taylor, Contract Specialist (301) 348-3490, carlton.taylor@hhs.gov

Place of Performance

Fort Belknap Service Unit, Laboratory Department, 669 Agency Main Street, Harlem, Montana 59526 THIS IS NOT A SOLICITATION.

Summary (Newest Update)

Background The Indian Health Service (IHS), part of the Department of Health and Human Services (HHS), is conducting a market survey to identify potential qualified sources for upgrading printers and software for the Data Ray label system. This notice serves as a Request for Information (RFI) to determine if small business Indian firms or small business concerns can meet the requirements outlined. The purpose is to ensure compliance with the Buy Indian Act, which prioritizes Indian economic enterprises. Work Details The contract involves updating printers and software for the Data Ray label system, including an annual software maintenance product structured as a base year plus four option years. The specific requirements include: 1. New network-accessible label printers capable of printing collection, accession, and chart labels. 2. Drivers specific to Data Ray that convert information from the laboratory software package into a format understandable by the label printer. 3. 24/7 phone support for troubleshooting and repairs. 4. Software upgrades for Data Ray. 5. Replacement of printers, software boxes, and power boxes as needed. 6. Maintenance services that comply with Clinical Laboratory Joint Commission Requirements and Clinical Laboratory Improvement Amendments (CLIA). Deliverables include: a. Delivery of item printers within 30 days of award. b. Installation of item printers within 5 days of delivery. c. Training on proper use and basic troubleshooting within 7 days of installation. Period of Performance 365 calendar days from date of award. Place of Performance Fort Belknap Service Unit, Laboratory Department, 669 Agency Main Street, Harlem, Montana 59526.

Contacts