Sole Source: Xerox Nuvera 1645 and 1915 Maintenance

Background

The Illinois Secretary of State, through its Information Technology Department, intends to enter into a sole source contract with Xerox Corporation for maintenance coverage and support of Xerox Nuvera machines. This contract is essential for ensuring the operational efficiency of critical printing services provided by the agency, including large bulk mailings for citizens of Illinois.

Work Details

The contract involves maintenance coverage and support for Xerox Nuvera 288 printers. The required services include: - Monthly service - Image allowance - Validation of issues - Coverage, repair, and warranty of Xerox hardware The printers are used for large-scale printing tasks such as renewal postcards and driver's license mailings.

Period of Performance

The estimated contract will begin on July 1, 2026, and end on June 30, 2027.

Place of Performance

The services will be performed at the Illinois Secretary of State's facilities in Springfield, IL.

Bidder Requirements

This is a sole source procurement due to the necessity of using authorized Xerox-trained engineers for maintenance on Xerox equipment. No alternative vendors can provide the required services without authorization from Xerox.