Hospital Grade Mattress Inspection Services - STC

Project ID: 36C26326Q0636 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	VISN 23: Midwest Health Care Network
Deadline	05/21/26
Posted	05/08/26
Estimated Value	$25,000 - $90,000 (AI estimate)
Set Aside	None
NAICS	561210 - Facilities Support Services
PSC	H299 - Equipment And Materials Testing- Miscellaneous
Location	Saint Cloud, MN 56303 United States

Description

Primary Latest Change

VA RFQ 36C26326Q0636

MATTRESS SERVICES FOR ST. CLOUD VA HEALTHCARE SYSTEM BASE PLUS 4 This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul, FAR Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

SOLICITATION NUMBER

36C26326Q0636 This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 10/01/2025, and Revolutionary FAR Overhaul FAR 12 as of 02/25/2026. This solicitation is for mattress service inspection services/ Base Plus 4 The associated NAICS code and small business size standard: NAICS code: 561210

Size Standard

$47. Million

Description of Requirements

The Contractor shall provide all labor, transportation, tools, supplies, and any equipment necessary to provide hospital grade mattress inspection services. The Saint Cloud VA has an average population of 6 patients in an acute care setting, 110 patients in a domiciliary rehabilitation environment and 200 patients in a long-term care setting which would be on varying mattresses. Average number of mattresses to be inspected annually is approximately 316, quantities may increase or decrease slightly (+/- 5%) due to patient volume. Mattresses include, but are not limited to Geo Mattress, Comfortrest/Umano, Spann, Hill Rom and Hovermatts. Contractor personnel will be escorted by VA staff to the designated locations / patient rooms. Removal of linens will be provided by VA staff. The contractor shall perform comprehensive inspections of all hospital-grade mattresses within the facility, including the mattress cover and internal core. The Contractor shall develop and submit to the Government for approval, a written inspection checklist that will be used for on-site mattress inspections, within ten (10) calendar days after contract award. Inspection tasks: Perform a visual inspection of the mattress cover for any visible signs of damage, such as cuts, pinholes, tears, snags, stains, warping, or cracking. Check the zipper to ensure it closes properly and is free of damage. Remove the mattress cover (during secondary inspections) to inspect the inner core for any staining or odor, which indicates fluid ingress. Conduct a fluid ingress test, such as the use of a black light, or pinless moisture meter. Test the mattress's impermeability in accordance with the manufacturer's recommendations. Assess mattress support to ensure it continues to provide adequate pressure redistribution for patient safety.

Structural Integrity

check for sagging, splitting or foam failure. The contractor will identify and produce a list/report of all mattresses that failed inspection. Each failing mattress will be identified on the cover with a strip of blue duct tape. This service does not involve storage, generating, transmitting, or exchanging VA sensitive information. Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. These are areas where only authorized personnel are allowed (nurse stations, PACT team areas, Laboratory, Pharmacy, etc.) and where visitors are typically be escorted and are not allowed to roam around freely (4B, ER, 3M, ICU, CLC, etc.). The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.

Department of Veterans Affairs

St. Cloud VA Healthcare System

4801 Veterans Drive

St. Cloud MN 56303 To see the solicitation PROVISIONS, CLAUSES, SCHEDULE and all other terms that apply to this acquisition, see the attached RFQ 1449 36C26326Q0636. 10. SUBMITTAL OF OFFERS: All question shall be received by the CS no later than 10:00 AM CT, May 14, 2026 All offers shall be received by the CS no later than 10:00 AM CT, May21 2026. All offers shall be emailed to Mark.Clayburne@va.gov Emails shall include this RFQ number in the Subject Line: 36C26326Q0636.

Summary (Newest Update)

Background The Department of Veterans Affairs (VA) is seeking to procure hospital-grade mattress inspection services for the St. Cloud VA Healthcare System. This contract aims to ensure patient safety, prevent infection, and comply with regulatory standards as outlined in the Patient Safety Alert published on April 18th, 2024. The facility serves an average of 316 mattresses annually across various patient care settings. Work Details The Contractor shall provide all labor, transportation, tools, supplies, and equipment necessary for comprehensive hospital-grade mattress inspection services. The tasks include: - Performing visual inspections of mattress covers for damage such as cuts, pinholes, tears, snags, stains, warping, or cracking. - Checking zippers for proper closure and damage. - Removing mattress covers during secondary inspections to check inner cores for staining or odors indicating fluid ingress. - Conducting fluid ingress tests using methods like black lights or pinless moisture meters. - Testing mattress impermeability according to manufacturer recommendations. - Assessing mattress support for adequate pressure redistribution and checking structural integrity for sagging or foam failure. - Producing a report listing all mattresses that failed inspection and marking them with blue duct tape. Additionally, the Contractor must develop and submit a written inspection checklist for approval within ten calendar days after contract award. Period of Performance Base period from June 1, 2026 to May 31, 2027 with four option years extending through May 31, 2031. Place of Performance St. Cloud VA Healthcare System, 4801 Veterans Drive, St. Cloud MN 56303

Contacts

Contact name	Mark A Clayburne Jr
Contact email	mark.clayburne@va.gov
Contact phone	None
Secondary contact name	Becky De Los Santos
Secondary contact email	becky.delossantos@va.gov
Secondary contact phone	None