Grant Writing and Management Services Pool

Summary (Newest Update)

Background Hays County is issuing this request for proposals (RFP) to develop a pool of Grant Writing and Management Services firms. The goal is to assist in application preparation, management, and grant administration for various capital improvement projects funded through FEMA Hazard Mitigation Grant Programs, Texas General Land Office Community Development Block Grant Programs, Texas Water Development Board Grant Programs, Texas Parks and Wildlife Department Grant Programs, the Infrastructure Investment Jobs Act (IIJA), Railroad Crossing Elimination Grant Program, Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program, RAISE Discretionary Grants, and other state and federal grant programs. Work Details The selected firms will provide comprehensive grant writing and management services covering the entire lifespan of a grant. This includes: 1. **Grant Writing**: Conducting risk assessments, cost estimations, completing grant applications and supporting documents as requested by the County, and following up with relevant agencies. 2. **Grant Review**: Assisting the County in reviewing grant applications from staff and providing constructive feedback. 3. **Program Administration Services**: Monitoring compliance requirements, establishing financial processes, maintaining record-keeping systems, assisting with audit findings resolution, serving as a monitoring liaison, coordinating between recipients and service providers, providing monthly project status updates, assisting with public hearings if required, and preparing closeout documents. 4. **Procurement Assistance**: Supporting the County Purchasing Office in procurement processes as necessary for program implementation while ensuring compliance with applicable regulations. Period of Performance The contract will be performed over an initial term that includes annual openings and reviews of awarded pre-qualified firms. Place of Performance Services will be performed within Hays County, Texas. Bidder Requirements Respondents must demonstrate at least five years of experience in grant writing and management services for government entities of similar size. The team must include a Task Leader with at least three years of experience in developing grant applications for transportation projects. Respondents must also provide references from at least three similar projects completed in the last five years.