On-Call Heating, Ventilation, and Air Conditioning Services

Summary (Newest Update)

Background Sedgwick County, located in south-central Kansas, is one of the most populous counties in the state with a population exceeding 514,000. The county operates under a Commission/Manager structure and provides a wide range of municipal services including public safety, public works, and recreation. The county is seeking bids for On-Call Heating, Ventilation, and Air Conditioning Services to support various departments. Work Details The contractor will provide comprehensive HVAC services including inspection and evaluation, preventative maintenance, repair, and replacement of all parts and assemblies of HVAC systems. Services must be available on-call 24/7. Specific tasks include obtaining necessary permits, scheduling utility shutdowns with the county project manager, and providing emergency service within two hours for hazardous conditions. The contractor must implement a refrigerant management program compliant with EPA regulations and maintain detailed service records including service tags documenting work performed. Safety training records must be provided for technicians covering electrical safety and refrigerant handling. The contractor is responsible for maintaining a clean work environment and disposing of materials according to regulations. The contract includes provisions for routine annual service as well as major repairs such as boiler replacements. Period of Performance The contract period will commence upon approval by the Board of County Commissioners and will last for one year, with options to extend for two additional one-year periods. Place of Performance Services will be performed at various locations throughout Sedgwick County, Kansas. Bidder Requirements Bidders must possess proper certifications or licenses for HVAC services, ensure compliance with local, state, and federal laws, have the capacity to acquire necessary permits and insurance coverage. They must also provide appropriate supervision and quality control procedures.