Postage Meter Lease and Stamps

Project ID: W912L9-26-Q-9000 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	Indiana National Guard
Deadline	04/03/26
Posted	03/24/26
Estimated Value	$4,000 - $12,000 (AI estimate)
Set Aside	None
NAICS	333310 - Commercial and Service Industry Machinery Manufacturing
PSC	7490 - Miscellaneous Office Machines
Location	Indianapolis, IN 46241 United States

Description

Primary Latest Change

Summary

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Request for Quote; quotes are being requested and a written solicitation will not be issued. 1) The Indiana Army National Guard is soliciting W912L9-26-Q-9000 as an RFQ. 2) This Firm Fixed Price (FFP) procurement is full and open. 3) CLIN 0001 - Postage Meter Lease (12 months) CLIN 0002 - Postage Reserves ( Do not quote. Requiring Activity will determine the amount of postage necessary to fulfill the 12 month period) 4) A detailed description of the requirement can be located in the attached Purchase Description.

5) Submission Requirements

A detailed description of work to be performed along with pricing information. Please read the PWS and accompanying attachment, titled, Evaluation of Commercial Items, carefully. 6) Quotes shall include the following:

Street Address

City, State, and Zip

CAGE Code

UEI

Discount Terms

8) The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the RFQ will represent the BEST VALUE to the Government. 9) Quotes are due at 4 PM. local (Eastern) time on 03 April 2026. Quotes shall be submitted via email to brian.williams132.civ@army.mil.

Summary (Newest Update)

Background The Indiana Army National Guard (INNG) is seeking an online postage solution to enhance business efficiency, provide control and visibility, and save workspace. The goal is to implement a system that is user-friendly, adaptable for various projects, and capable of handling day-to-day mailings as well as larger postage projects. This procurement is a Firm Fixed Price (FFP) contract aimed at fulfilling these requirements over a 12-month period. Work Details The contract includes the following items: 1. **Postage Meter Lease (12 months)** - Vendor must provide a web/computer-based software solution for purchasing postage for multiple users across 8 locations. 2. **Specifications for Software:** - Must calculate and display the lowest available postage rates for letters, flats, and parcels. - Requires an Army Certificate of Net Worthiness at implementation. - Two user logons per site and up to five program administrator accounts. - Administrative control over subaccounts for purchasing expendable items including postage. - Capability to track expenditures down to the penny for audit purposes. - Ability to gather historical data up to 6 months prior to reporting. - Must allow customizable policies for purchasing postage with exception request capabilities. - Consolidated recipient address repository accessible by all users with label printing capabilities for USPS discounts. - Provide electronic certified mail capabilities. - Ensure compatibility with major internet browsers and necessary plug-ins. - Compliance with Intelligent Mail Barcode standards and inclusion of USPS GSA Schedule 48 discounted rates. 3. **Equipment/Scales:** - Scales must weigh packages up to 30lbs and be compatible with the software via USB connection. 4. **Support:** - Real-time technical/customer service during business hours at no additional cost. 5. **Training:** - Web-based user training for all site users. Period of Performance The period of performance is from April 1, 2026, to March 31, 2027. Place of Performance The services will be performed at eight locations: 1. Atterbury Post Office: 3008 Old Hospital Road (Building 647), Phone: (317) 247-3300 x61821 2. Crawfordsville: 1405 S. Washington Street, Phone: (317) 247-3300 x85122 3. Gary: 2501 E. 15th Avenue, Phone: (317) 247-3300 x85961 4. Hartford City: 1620 N. Jefferson Street, Phone: (317) 247-3300 x85971 5. JFHQ: 2002 South Holt Road, Phone: (317) 247-3300 x74701 6. Lebanon: 801 N. East Street, Phone: (317) 247-3300 x85532 7. Tyndall: 711 N Pennsylvania Street, Phone: (317) 247-3300 x85452 8. New Albany: 2909 Grant Line Rd., Phone: (317) 247-3300 x88713

Contacts