Replace Chiller JBSA Fort Sam Houston

Project ID: FA3016FY26FSHChillerReplacement FederalOpportunitiesSources Sought

Overview

Agency	Air Education and Training Command
Deadline	03/25/26
Posted	03/19/26
Estimated Value	$250,000 - $500,000 (AI estimate)
Set Aside	Small Business
NAICS	238220 - Plumbing, Heating, and Air-Conditioning Contractors
PSC	J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Location	JBSA Lackland, TX 78236 United States

Description

Primary Latest Change

1. JBSA Lackland AFB is searching for potential contractors that can provide Chiller Replacement services IAW the Statement of Work (SOW). Lackland is seeking information from interested parties that can provide the requirements below. All prospective contractors must be registered in the System for Award Management (SAM.Gov) database to be awarded a DOD contract. The product service code for this is J041 - EQUIPMENT-REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT and the NAICS for this action is 238220 - PLUMBING, HEATING, AND AIR-CONDITIONING CONTRACTORS (size standard: $19 MILLION). 2. The Department of War is seeking capable sources for a turn-key project to replace a 150-ton chiller and associated chilled water pump at Building 1029, Fort Sam Houston, Texas. The selected contractor will be responsible for providing all supervision, labor, and materials to remove and dispose of the existing equipment and install a new, fully operational system. This requirement includes all necessary electrical, piping, and control system modifications to ensure the new chiller is seamlessly integrated with the existing Building Management System (BMS). The project will conclude with comprehensive system testing, calibration, and factory start-up verification. Interested vendors must be able to provide a 5-year parts and 1-year labor warranty and demonstrate significant experience with HVAC projects of similar size and complexity, particularly those performed on military installations. 3. This announcement is a Sources Sought and is NOT a Request for Quotation (RFQ). This announcement does not commit the government to award a contract now or in the future. There is no solicitation or funding currently available. Additionally, the government is not obligated to and will not pay for any information received from potential sources because of this Sources Sought announcement. The result of this Source Sought will be utilized to determine if there are enough vendors capable to provide chiller replacement services IAW the statement of work. In addition, this market research tool can be used to identify potential and eligible firms, of all sizes, prior to determining the method acquisition and issuance of a solicitation. This is projected to be a small business set-aside, all small business set-aside categories will be considered. Attached is the DRAFT of the statement of work for this requirement, to allow for a better idea of work to be expected. It is subject to adjustments as necessary.

Summary (Newest Update)

Background The Department of the Air Force, specifically the 502d Air Base Wing at Joint Base San Antonio (JBSA), is conducting market research to identify contractors capable of performing a turn-key chiller replacement project at Fort Sam Houston, Texas. The goal of this contract is to replace an existing 150-ton chiller and associated chilled water pump at Building 1029, ensuring that the new system is fully operational and integrated with the existing Building Management System (BMS). Interested contractors must be registered in the System for Award Management database to be eligible for this DOD contract. Work Details The contractor will be responsible for providing all supervision, labor, materials, tools, and equipment necessary for the removal and disposal of the existing chiller and pump, as well as the installation of a new 150-ton chiller and associated equipment. The work includes: - Providing all lifting equipment for parts and personnel, specialty tools, parts, and qualified technicians. - Locking out electrical power and communication boxes supporting the chiller and pump. - Recovering refrigerant from the existing chiller. - Disconnecting all electrical wiring and piping connected to the old chiller. - Installing a new energy-efficient 150-ton chiller and replacing the chilled water pump with one capable of supporting the new system. - Modifying piping layouts as necessary for proper flow. - Installing new electrical wiring, disconnects, and control panels for integration with existing systems. - Conducting testing, calibration, operational checks, leak checks, and providing factory start-up verification of the new system. Ensuring compliance with applicable codes and regulations including OSHA requirements. Place of Performance The construction work will be performed at Building 1029 on Fort Sam Houston in San Antonio, Texas.

Contacts

Contact name	Aaron Scott
Contact email	aaron.scott.24@us.af.mil
Contact phone	None
Secondary contact name	Bismark Badu
Secondary contact email	bismark.badu.3@us.af.mil
Secondary contact phone	(210) 671-1727