Optus Service Agreement

Project ID: IHS1524836 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	Indian Health Service
Deadline	03/18/26
Posted	03/13/26
Estimated Value	Not Provided
Set Aside	Other
NAICS	811210 - Electronic and Precision Equipment Repair and Maintenance
PSC	Q999 - Medical- Other
Location	Clinton, OK 73601 United States

Description

Primary Latest Change

Summary

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # IHS1524836. Submit only written quotes for this RFQ. This solicitation is 100% BUY INDIAN SET-ASIDE. The associated NAICS code is 811210. This RFQ contains Fifteen (15) Line Items. CLIN DESCRIPTION QTY UNIT

Unit Price

TOTAL 0001 BASE YEAR 04/01/2026 03/31/2027 MONTHLY SERVICE AGREEMENT SUPPORT TO THE CLINTON OPTOS SITE #15304. 12 MO 0002 BASE YEAR 04/01/2026 03/31/2027 MONTHLY SERVICE AGREEMENT SUPPORT TO THE EL RENO OPTOS SITE #15575. 12 MO 0003 BASE YEAR 04/01/2026 03/31/2027 MONTHLY SERVICE AGREEMENT SUPPORT TO THE WATONGA OPTOS SITE #15570. 12 MO 0004 OPTION PERIOD ONE 04/01/2027 03/31/2028 MONTHLY SERVICE AGREEMENT SUPPORT TO THE CLINTON OPTOS SITE #15304. 12 MO 0005 OPTION YEAR ONE 04/01/2027 03/31/2028 MONTHLY SERVICE AGREEMENT SUPPORT TO THE EL RENO OPTOS SITE #15575. 12 MO 0006 OPTION YEAR ONE 04/01/2027 03/31/2028 MONTHLY SERVICE AGREEMENT SUPPORT TO THE WATONGA OPTOS SITE #15570. 12 MO 0007 OPTION PERIOD TWO 04/01/2028 03/31/2029 MONTHLY SERVICE AGREEMENT SUPPORT TO THE CLINTON OPTOS SITE #15304. 12 MO 0008 OPTION YEAR TWO 04/01/2028 03/31/2029 MONTHLY SERVICE AGREEMENT SUPPORT TO THE EL RENO OPTOS SITE #15575. 12 MO 0009 OPTION PERIOD TWO 04/01/2028 03/31/2029 MONTHLY SERVICE AGREEMENT SUPPORT TO THE WATONGA OPTOS SITE #15570. 12 MO 0010 OPTION PERIOD THREE 04/01/2029 03/31/2030 MONTHLY SERVICE AGREEMENT SUPPORT TO THE CLINTON OPTOS SITE #15304. 12 MO 0011 OPTION YEAR THREE 04/01/2029 03/31/2030 MONTHLY SERVICE AGREEMENT SUPPORT TO THE EL RENO OPTOS SITE #15575. 12 MO 0012 OPTION PERIOD THREE 04/01/2029 03/31/2030 MONTHLY SERVICE AGREEMENT SUPPORT TO THE WATONGA OPTOS SITE #15570. 12 MO 0013 OPTION PERIOD FOUR 04/01/2030 03/31/2031 MONTHLY SERVICE AGREEMENT SUPPORT TO THE CLINTON OPTOS SITE #15304. 12 MO 0014 OPTION YEAR FOUR 04/01/2030 03/31/2031 MONTHLY SERVICE AGREEMENT SUPPORT TO THE EL RENO OPTOS SITE #15575. 12 MO 0015 OPTION PERIOD FOUR 04/01/2030 03/31/2031 MONTHLY SERVICE AGREEMENT SUPPORT TO THE WATONGA OPTOS SITE #15570. 12 MO

BASE YEAR

04/01/2026 03-31-2027

Vendor Requirements

SEE ATTACHED STATEMENT OF WORK Submit Quotes no later than: 03/18/2026 10:00a.m. CDT to the Following Point of Contact: Misti Bussell, Contract Specialist, via Email: misti.bussell@ihs.gov. Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows): (a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

The following factors shall be used to evaluate quotes: - Pricing - Technical Pricing The government will add all 5 years of pricing for a cumulative total. Pricing will be compared to the government's independent government cost estimate. A baseline for a Satisfactory rating shall be utilized from the government's IGCE. Technical Capabilities shall be evaluated based on understanding of the Statement of Work, and planned execution of the project. -Vendor shall provide on-site Emergency and Planned Maintenance support during the term of the Agreement. At each planned maintenance visit, Contractor will perform all planned maintenance per Optos System Service Manual. At each Emergency Service event, Contractor will repair the system including parts as required to a fully functioning state. Contractor shall be able to provide letter of consent from Optos stating services are authorized for the Contractor Business to provide services with most current date. Contractor must be available to service Daytona AF system and equipment in rural western Oklahoma. Parts, Labor, Travel and Living, and Operating Software: Parts, Labor, Travel and Living Expense and Contractor Software are covered by this Agreement. Vendor shall have an online site that provides DOT manifest training for EVS staff and manifest records. Contractor will provide parts and operating software installations necessary to service and maintain Daytona AF systems and equipment

CLAUSES AND HHSAR

The following FAR clauses and HHSAR apply to this solicitation:

SECTION C CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) Alternate I (Nov 2021) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13, System for Award Management Maintenance (Oct 2018) 52.207-5, Option to Purchase Equipment (Feb 1995) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation Date) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.217-8, Option to Extend Services (Nov 1999) 52.217-9, Option to Extend the Term of the Contract (Mar 2000) 52.219-6, Notice of Total Small Business Set-Aside (Deviation Date) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Deviation Date) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-50, Combating Trafficking in Persons (Deviation Date) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2024) 52.223-23, Sustainable Products and Services (DEVIATION DATE) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3, Protest after Award (Deviation Date) 52.233-4, Applicable Law for Breach of Contract Claim (Deviation Date) 52.237-3, Continuity of Services (Jan 1991) 52.240-91, Security Prohibitions and Exclusions (Deviation Date) 52.240-93, Basic Safeguarding of Covered Contractor Information Systems (Deviation Date) 52.244-6, Subcontracts for Commercial Products and Commercial Services (Deviation Date) 352.224-71, Confidential Information (Feb 2024 Deviation) 352.237-73, Indian Child Protection and Family Violence Act (Dec 2015) Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (misti.bussell@ihs.gov) All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.

Summary (Newest Update)

Background The Indian Health Service (IHS) is issuing this combined synopsis/solicitation for commercial items under RFQ # IHS1524836. The purpose of this contract is to provide a service agreement for the Daytona optometry cameras at three locations: Clinton Indian Health Center, El Reno Indian Health Center, and Watonga Indian Health Center. This service agreement aims to ensure continuous operation of the cameras, preventing delays in patient care within the Optometry Departments. This solicitation is a 100% Buy Indian set-aside, emphasizing support for Indian-owned businesses. Work Details The contractor will provide a monthly service agreement that includes: - On-site Emergency and Planned Maintenance support during the term of the Agreement. - Planned maintenance visits will be conducted per the Optos System Service Manual. - Emergency service events will include repairs to restore systems to fully functioning states, including necessary parts. - The contractor must provide a letter of consent from Optos authorizing services. - Availability to service Daytona AF system and equipment in rural western Oklahoma. - Coverage for parts, labor, travel, living expenses, and operating software installations necessary for servicing and maintaining Daytona AF systems and equipment. - An online site providing DOT manifest training for EVS staff and manifest records. Period of Performance The contract will have a base year from April 1, 2026, to March 31, 2027, with four additional option years extending through March 31, 2031. Place of Performance Services will be performed at three locations: Clinton Indian Health Center, El Reno Indian Health Center, and Watonga Indian Health Center in Oklahoma.

Contacts