FY26 FCI Gilmer Freezer & Cooler Repair Parts

Project ID: 15B11926Q00000007 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	FCI Gilmer
Deadline	03/20/26
Posted	03/11/26
Estimated Value	$10,000 - $50,000 (AI estimate)
Set Aside	Small Business
NAICS	423740 - Refrigeration Equipment and Supplies Merchant Wholesalers
PSC	4110 - Refrigeration Equipment
Location	Glenville, WV 26351 United States

Description

Primary Latest Change

Summary

RE: 15B11926Q00000007

Dear Offeror

This solicitation package has been provided for your consideration. This RFQ is for Freezer & Cooler Repair Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 20, 2026. The following MUST be completed before your offer can be accepted:

Representations and Certifications

Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance. Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration. The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities. Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted. Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f). Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082. Sincerely,

Summary (Newest Update)

Background This solicitation is issued by the Federal Bureau of Prisons for the purpose of acquiring Freezer and Cooler Repair Parts. The agency aims to ensure that all specified components meet the required measurements and specifications to maintain operational efficiency within their facilities. The contract is intended to support the maintenance needs of the FCI Gilmer facility located in Glenville, WV. Work Details The contract involves providing various freezer and cooler repair parts, including but not limited to: 1. Crimp Coupling Fitting: Straight, 3/8 in CTS x 3/8 in CTS size, Quantity: 100 EA 2. Crimp Elbow Fitting: 90° Elbow, 3/4 in CTS x 3/4 in CTS size, Quantity: 50 EA 3. Crimp Elbow Fitting: 90° Elbow, 5/8 in CTS x 5/8 in CTS size, Quantity: 50 EA 4. Crimp Coupling Fitting: Straight, 5/8 in CTS x 5/8 in CTS size, Quantity: 50 EA 5. Crimp Elbow Fitting: 90° Elbow, 7/8 in CTS x 7/8 in CTS size, Quantity: 100 EA 6. Analog Panel Mount Thermometer: -40°F to 60°F /-40°C to 15°C, Quantity: 40 EA 7. Pipe Fitting Insulation: 90° Elbow, Buna-N Rubber/PVC, Unslit, Thickness: 1 in ID, Quantity: 50 EA 8. Tubing: Copper, Type ACR, Length: 10 ft (various sizes), Quantity varies. 9. Access Valve Cap: Brass with O-Ring, Quantity: 5 PK. 10. Additional fittings and insulation as specified on the continuation sheets. Period of Performance The period of performance for this contract is from March 11, 2026 to March 20, 2026. Place of Performance The products will be delivered to the Federal Bureau of Prisons at FCI Gilmer located at 201 FCI Lane, Glenville, WV 26351.

Contacts

Contact name	Jessica Hutchison
Contact email	j2hutchison@bop.gov
Contact phone	30462625001082
Secondary contact name	Melissa Johnston
Secondary contact email	mxfrye@bop.gov
Secondary contact phone	30462625002545