Animal Pound Services For City Of Minot

Project ID: 638 State|LocalOpportunities

Overview

Agency	City of Minot [ND]
Deadline	03/19/26
Posted	02/27/26
Estimated Value	$50,000 - $200,000 (AI estimate)
Set Aside	Not Provided
NAICS	Not Provided
PSC	Not Provided
Location	North Dakota

Description

Primary Latest Change

REQUEST FOR PROPOSAL

The City of Minot, Police Department, (City) is requesting proposals from qualified firms to provide animal pound services. The successful service provider (Provider) will work closely with the Minot Police Department to meet the City's needs. This request for proposals (RFP) does not commit the City to award a contract or contracts and is a proprietary document issued solely for the benefit of the City. Any response, including written documents and verbal communications, by any Provider to this RFP shall become the property of the City and may be subject to disclosure pursuant to state law. Providers responding to the RFP must submit two (2) hard copies of their proposal, signed by a representative authorized to bind the services of the company, in a sealed envelope by 4:00 PM on March 19, 2026.

City of Minot

Attn: City Clerk Animal Pound RFP

10 3rd Ave SW

Minot, ND 58702-5006 Proposals submitted after the above-specified date and time will be rejected. Oral, facsimile, telegraphic, electronic, or mailgram proposals will not be accepted as fulfilling the requirements. Incomplete proposals are subject to rejection. No proposal shall be accepted from, or contract awarded to, a firm in which any City employee, director, or official has a direct or indirect financial interest, in violation of applicable City rules. Entities that are legally related to each other or to a common entity which seek to submit separate and competing proposals, must disclose the nature of their relatedness. The City shall not be liable for any cost associated with the development, transmittal, or presentation of any proposals submitted in response to this RFP. It shall be the Provider's responsibility to review and verify the completeness of its proposal. Any questions pertaining to the RFP should be directed to the Minot Police Department representative via email or phone at the following:

Deputy Chief Dale Plessas

(701) 857-4868 The City assumes no responsibility for conclusions or interpretations derived from the information presented in this RFP or otherwise distributed or made available during the procurement process. The City assumes no responsibility for conclusions or interpretations derived from the information presented in this RFP or otherwise distributed or made available during the procurement process. In addition, the City will not be bound by or be responsible for any explanation, interpretation, or conclusions of this RFP or any documents provided by the City other than those provided by the City through the issuance of addenda. In no event may a Provider rely on any oral statement by the City or its agents, advisers, or consultants. Should a Provider find discrepancies or omissions in this, or any other documents proceeded by the City, the Provider should immediately notify the City of such potential discrepancy in writing, and if the City determines clarification to be necessary, a written addendum will be posted. It is the sole responsibility of the Provider to stay informed of any addendum. Each Provider requesting an interpretation will be responsible for delivering such request to the City's designated representative as indicated above.

Summary (Newest Update)

Background The City of Minot, through its Police Department, is seeking proposals from qualified firms to provide animal pound services. The goal is to establish a Professional Services Agreement with one or more providers to meet the City's needs effectively. The contract will commence the day after the provider is notified of the agreement's execution and will last for one year, with the possibility of negotiation for different terms at the City's discretion. Work Details The selected provider will be responsible for a range of services including: boarding and care for cats, dogs, exotic animals/livestock, and providing veterinary services. Specific requirements include: 1. Facilities capable of housing at least 10 dogs and 15 cats separately, with specific kennel dimensions and areas for sick or injured animals. 2. Availability of a veterinarian on-call 24/7. 3. A disposal area for deceased animals and associated costs for alternatives like cremation. 4. Staffing requirements including at least one veterinary technician and kennel support staff during business hours. 5. Care procedures including feeding schedules, daily checks, and cleaning protocols. 6. Monthly reporting to the Minot Police Department detailing animal impoundment statistics and other relevant data. 7. Compliance with city ordinances regarding animal care, rehoming/adoption processes, and euthanasia protocols when necessary. Period of Performance The contract will begin at 12:01 A.M. on the day after notification of execution and will expire at 11:59 P.M. one year later. Place of Performance Services will be performed in Minot, North Dakota. Bidder Requirements Providers must demonstrate qualifications through a detailed proposal that includes a cover letter, executive summary, organizational background, statement of qualifications, facility description (if applicable), scope of work, approach to services, reporting accountability measures, insurance documentation, proposed rate schedule, references, and subcontractor disclosures if applicable. Providers must also secure specific insurance coverages as outlined in the RFP.

Contacts