XENEX: Robot Cleaning and Disinfection Service Agreement (Base + 2 Option Years) Murfreesboro, Nashville, & Chattanooga VA Medical Centers

Project ID: 36C24926Q0021-XENEX-SERVICE-AGREEMENT FederalOpportunitiesSources Sought

Overview

Agency	VISN 9: MidSouth Healthcare Network
Deadline	03/02/26
Posted	02/25/26
Estimated Value	$150,000 - $350,000 (AI estimate)
Set Aside	None
NAICS	811210 - Electronic and Precision Equipment Repair and Maintenance
PSC	J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Location	Murfreesboro, TN 37129 United States

Description

Primary Latest Change

Summary

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

Background

The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of the Nashville and Murfreesboro VA Medical Centers is conducting market research through this source sought notice to seek sources to identify potential experienced businesses that are capable of meeting the requirements per the Statement of Work (SOW) below

Purpose and Objectives

Your responses to the information requested will assist the Government in determining the appropriate acquisition method. NAICS code: 811210 and sized standard is $34 million. NOTE: Respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry www.vetbiz.gov. Project requirements: The Contractor shall furnish all personnel to provide services necessary to perform onsite LightStrike Disinfection Robot Warranty and Services to all LightStrike Disinfection Robots located at the Department of Veterans Affairs Medical Center, Nashville VA Medical Center and the Alvin C. York Murfreesboro VA Medical Center. All responding vendors shall include with their submission, a letter detailing their authorization from the Original Equipment Manufacturer (OEM) to perform any and all repairs and maintenance to the XENEX LightStrike Disinfection Robots. Anticipated period of performance: Base + 2 Option Years 04/01/2026 - 03/31/2029. Other important considerations: Cite any other information that is necessary for potential respondents to understand the nature of the potential requirement or proposed acquisition. Capability statement /information sought: Response to this announcement shall not to exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm's ability to provide a product and related services; (2) The respondents' DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to william.blassingame@va.gov with the subject line "Sources Sought Notice # 36C24926Q0021 by 12:00 p.m. CST on (03/02/2026). Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any RFI.

Summary (Newest Update)

Background The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, is conducting market research to identify qualified businesses capable of providing services for the LightStrike Disinfection Robots at the Nashville and Murfreesboro VA Medical Centers. This notice aims to gather information regarding the availability and capability of potential contractors to fulfill the requirements outlined in the Statement of Work (SOW). Work Details The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform maintenance on the XENEX LightStrike Disinfection Robots. The services include: emergency and regular maintenance on the equipment; service reports; replacement lamps and parts for maintenance; repairs or replacements due to manufacturing defects; remote diagnostics; training reimbursement for Customer’s Xenex Certified Technicians (XCT); ongoing consultation; software upgrades; and a dedicated Account Executive for facility-specific support. The contractor must also ensure compliance with all applicable safety laws and regulations. Period of Performance Base + 2 Option Years from April 1, 2026 to March 31, 2029. Place of Performance Alvin C. York VA Medical Center, 3400 Lebanon Pike, Murfreesboro, TN 37129; Nashville Campus, 1310 24th Avenue South, Nashville, TN 37212; Chattanooga CBOC, 6401 Shallowford RD, Chattanooga, TN 37421.

Contacts