Medical Record Keeping and Credential Verification

Project ID: W912MM26QA006 FederalOpportunitiesSolicitation

Overview

Agency	South Dakota National Guard
Deadline	02/24/26
Posted	02/12/26
Estimated Value	$120,000 - $250,000 (AI estimate)
Set Aside	WOSB
NAICS	621999 - All Other Miscellaneous Ambulatory Health Care Services
PSC	R699 - Support- Administrative: Other
Location	Camp Rapid BLDG 420 Rapid City, SD USA

Description

Primary Latest Change

The South Dakota National Guard has a requirement to support the Medical Command with Medical Record Keeping and Provider Credential Verification Service. This service will include monitoring service members medical records, reviewing medical cases, uploading new medical treatment documents, and providing credentialing assistance for medical, dental, and behavioral health providers. The work will be performed at Camp Rapid BLDG 420 in Rapid City, SD. The work schedule will be 6:30 AM - 5:00 PM on Tuesday through Friday. The anticipated date for the beginning of performance is March 17th, 2026. This was changed from an 8(a) set aside to a WOSB set aside and will result in a firm fixed price contract. An active Sam.gov registration is required for this contract. Questions will be answered by amendment and must be submitted in writing to andrew.j.kennedy16.civ@army.mil by 16 February 2026. Quotes must be submitted by email to andrew.j.kennedy16.civ@army.mil and are due by 24 February 2026 by 10:00 AM MST.

Summary (Newest Update)

Background The South Dakota National Guard requires support for its Medical Command through a contract focused on Medical Record Keeping and Provider Credential Verification Services. The goal of this contract is to ensure the proper management of service members' medical records and to assist in the credentialing process for medical, dental, and behavioral health providers. This initiative aligns with the agency's mission to maintain the health and readiness of its personnel. Work Details The contractor will be responsible for the following tasks: - Monitoring service members' medical records. - Reviewing medical cases. - Uploading new medical treatment documents. - Providing credentialing assistance for medical, dental, and behavioral health providers. - Ensuring all medical documentation received is placed in appropriate electronic records. - Maintaining compliance with Army Regulations (AR) 40-66, AR 40-68, and DODI 6055.05. - Uploading medical documents into Health Readiness Record (HRR) within 5 business days. - Indexing uploaded documents immediately after scanning. - Maintaining HIPAA standards. - Coordinating quality control methods. - Conducting reviews and audits as requested by DSS or G1. - Compiling data for trends in Organizational Inspection Program (OIP). - Publishing best practices for HRR and credentialing processes. - Ensuring strict confidentiality of service member records. Period of Performance The contract is anticipated to begin on March 17, 2026, with work scheduled from 6:30 AM to 5:00 PM, Tuesday through Friday. Place of Performance Camp Rapid BLDG 420 in Rapid City, SD.

Contacts