Aeromedical Case Management Support

Project ID: FA664326_SG001 FederalOpportunitiesSources Sought

Overview

Agency	Reserve Command
Deadline	02/10/26
Posted	01/28/26
Estimated Value	$2,500,000 - $6,000,000 (AI estimate)
Set Aside	None
NAICS	541611 - Administrative Management and General Management Consulting Services
PSC	R499 - Support- Professional: Other
Location	Warner Robins, GA 31098 United States

Description

Primary Latest Change

CONTRACTING OFFICE ADDRESS

Department of the Air Force, Headquarters (HQ) Air Force Reserves Command (AFRC)/PK, Robins Air Force Base 741 Lakeside Dr, Warner Robins, Georgia 31098.

POINT OF CONTACT

Contracting Officer - Ms. Biannica Glay at biannica.glay@us.af.mil All responses shall be submitted no later than Tuesday, 10 February 2026 by 2:00 pm EST.

REQUIREMENT DESCRIPTION

This is a Request for Information (RFI), NOT a Request for Quote (RFQ) or Request for Proposal (RFP). This RFI will be utilized for market research purposes ONLY, in order to assist with the planning and potential procurement of Aeromedical Case Management services. An in-depth description of services may be found in Attachment 1 Case Manager Performance Requirements (Draft PWS). Please note, this is a Draft Performance Work Statement (PWS) and is subject to change throughout acquisition planning. The information provided in the RFI is subject to change and is not binding on the Government. Responses to these notices are not offers and cannot/will not be accepted by the Government to form a binding contract. All submissions become Government property and will not be returned. PURPOSE The purpose of this notice is to conduct additional market research for a known agency requirement. The Government seeks industry comments in response to specific questions listed below. The responses/feedback received in response to this notice will be used to identify and resolve concerns regarding the acquisition strategy to include: feasibility of the requirement, commerciality, and industry standards. IAW FAR 15.201(c)(4), the Contracting Officer may host one-on-one meetings with any or all potential offerors who provide an adequate response to the RFI/SS, without further public notice.

NAICS CODE

Tentative North American Industrial Classification System (NAICS) Code is 541611 Administrative Management and General Management Consulting. Please NOTE: this is a tentative NAICS Code and may be subject to change as a result of additional market research.

ANTICIPATED CONTRACT TYPE/PERIOD OF PERFORMANCE

The anticipated contract will be a Firm-Fixed Price contract. Period of Performance: one (1) 12-month Base Period with four (4) subsequent 12-month Option Periods. The resultant contract award will include FAR clause 52.217-8, Option to Extend Services for a period of performance not to exceed a six (6) month extension of services. The total period of performance shall not exceed five (5) years excluding the additional six (6) months if FAR 52.217-8, Option to Extend Services is exercised.

INFORMATION REQUESTED

All interested vendors must submit their responses by completing the 16-question survey at the following link: https://forms.osi.apps.mil/r/R3pCjJzvgd A complete and sufficient response to all questions is mandatory. The Contracting Officer will deem submissions with incomplete or insufficient answers unacceptable. Please be advised that a capabilities statement or brief is not requested and should not be submitted. Only responses provided through the official Microsoft Forms link will be considered. The Contracting Officer will review and consider all responses and/or questions received. However, the Contracting Officer is not required to implement any of the feedback and/or suggestions received. The Contracting Officer will not provide a written and/or verbal response to any questions received.

Summary (Newest Update)

Background The Department of the Air Force, specifically the Headquarters Air Force Reserves Command (AFRC), is seeking to conduct market research for Aeromedical Case Management services. This Request for Information (RFI) aims to gather industry feedback to assist in the planning and potential procurement of these services, which are essential for maintaining medical readiness across the force. Work Details The contractor will provide non-personal case management services to support the Office of the Command Surgeon. Key tasks include: 1. Providing professionally and technically qualified personnel to fulfill all requirements outlined in the Performance Work Statement (PWS). 2. Ensuring timely and accurate processing of case management workflows. 3. Identifying as Government Contractor personnel in all communications. 4. Attending required Government-furnished training, including DoD Information Assurance Cyber Awareness, HIPAA training, and Derivative Classification training. 5. Designating a Focal Point for all communications with the Government, ensuring responses within 24 hours. 6. Retaining personnel to ensure continuity of operations and notifying the Contracting Officer's Representative (COR) of any vacancies. 7. Complying with operational hours from 0800 to 1600 EST, Monday through Friday, excluding federal holidays. Period of Performance The anticipated contract will have a one-year base period with four additional option years, totaling up to five years including possible extensions. Place of Performance The primary place of performance will be Robins Air Force Base (RAFB), Georgia, with potential for telecommuting or remote work locations subject to COR approval.

Contacts