Fairtime Temporary Personnel Services

Project ID: RFP #0120-M State|LocalOpportunities

Overview

Agency	Wyoming State Departments [WY]
Deadline	02/26/26
Posted	01/16/26
Estimated Value	$500,000 - $2,000,000 (AI estimate)
Set Aside	Not Provided
NAICS	Not Provided
PSC	Not Provided
Location	Wyoming

Description

Primary Latest Change

Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on February 12, 2026. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer's responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted. All responses must be uploaded completely through the Public Purchase online bidding system no later than the 2:00:00 p.m. MT due date indicated in the document. If your submission has not completely uploaded by the 2:00:00 p.m. MT deadline, the Public Purchase system will lock and your response will be incomplete and deemed non-responsive and eliminated from the evaluation process. It is the bidder/proposer's responsibility to monitor Public Purchase for answers to questions, addenda, award information or other additional information related to the solicitation. The Wyoming Procurement Office will not email, report over the phone, fax or mail this information to a bidder or proposer. Visit https://ai.wyo.gov/divisions/general-services/purchasing for a Step by Step guide on how to register with Public Purchase at no cost.

Summary (Newest Update)

Background The Wyoming State Fair, organized by the Wyoming Department of Agriculture, is an annual event held in Douglas, Wyoming, celebrating agriculture, education, youth, and western lifestyle. The fairgrounds cover 137 acres and host various activities including livestock competitions and educational programming. To ensure smooth operations during the fair, temporary personnel are essential for providing operational support across multiple areas. Work Details The contractor will provide fairtime temporary personnel services for the Wyoming State Fair scheduled from August 11 to August 15, 2026. Responsibilities include recruiting, hiring, training, scheduling, supervising, and managing temporary staff for roles such as office assistance, clerical support, customer service, grounds maintenance, barn and arena operations, shuttle driving, and other duties as assigned. An on-site supervisor must be provided to coordinate daily operations and serve as a liaison with fair management. The contractor is also responsible for payroll administration and maintaining employment records. Specific staffing needs include: - Temporary personnel estimated hours totaling 2,676 hours across various roles including trash collectors (432 hours), roustabouts (484 hours), grounds cleaning (116 hours), food court staff (140 hours), shuttle drivers (120 hours), and clerks for various departments. - Background checks for all personnel prior to the start of the fair. - Maintaining liability insurance for all personnel covered under the contract. Period of Performance The contract period runs from July 1, 2026 (for maintenance crews) through August 17, 2026 (post-fair reporting). The fair itself occurs from August 11 to August 15, 2026. Place of Performance The services will be performed at the Wyoming State Fairgrounds in Douglas, Wyoming. Bidder Requirements Proposers must comply with all applicable federal and state laws. They are required to maintain liability insurance for all personnel hired under this contract. Additionally, proposers must provide proof of good standing with the Wyoming Secretary of State before performing work under this contract.

Contacts