Production Black and White Photocopier/Printer/Scanner Device and...

Background

The State of New Hampshire, through its Department of Employment Security (NHES), administers unemployment benefits and oversees programs assisting individuals in finding employment. This Request for Proposal (RFP 2026-04) aims to procure one production black and white photocopier/printer/scanner and one color multifunction printer on a lease-to-own basis, including a full-service maintenance agreement for five years.

Work Details

The contract includes the following specifications: 1. Production Black & White Photocopier/Printer/Scanner Device: - Must be a Digital Monochrome Multifunction Device with a minimum monthly duty cycle of 1,000,000. - Must include at least five adjustable paper drawers with a total capacity of 7,500 sheets. - Must support various paper sizes from 5-1/2” x 8-1/2” to 12” x 18”. - Must have features like duplex scanning, network authentication access restrictions, and energy-saving modes. - Must allow printing on recycled paper with at least 30% postconsumer waste content. 2. Color Multifunction Printer: - Must print and photocopy at a speed of at least 60 pages per minute with a duty cycle of at least 500,000 pages per month. - Must include an integral scanner capable of duplex scanning and support various data formats like PDF and TIFF. - Must have a minimum of 12 GB RAM and a hard disk drive with at least 1 TB capacity. 3. Maintenance Services: - Full-service maintenance for both devices for five years, including all necessary operating supplies except paper and staples.

Period of Performance

The contract will last for five years from the date of approval by the Governor and Executive Council.

Place of Performance

The devices will be delivered to the Repro Center located at New Hampshire Employment Security, 45 South Fruit Street, Concord, NH 03301.

Bidder Requirements

Vendors must provide a Certificate of Good Standing from the NH Secretary of State. They must also comply with all applicable laws regarding non-discrimination and must not be debarred or suspended from federal or state contracts.