Lodging Requirement

Project ID: 6913G626Q300034 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	Office of the Secretary of Transportation
Deadline	06/15/26
Posted	06/09/26
Estimated Value	$25,000 - $90,000 (AI estimate)
Set Aside	None
NAICS	721110 - Hotels (except Casino Hotels) and Motels
PSC	V231 - Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Location	Cambridge, MA 02142 United States

Description

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G626Q300034 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Terms and Conditions Commercial Products and Commercial Services. This solicitation document and Incorporated provisions are those in effect through Federal Acquisition Circular 2026-1, effective 03/13/2026. The NAICS Code is 721110; the Small Business size standard is $40M. This solicitation incorporates provisions and clauses; full text of provisions and clauses may be accessed electronically at http://www.acquisition.gov/far-overhaul The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (Volpe Center), Cambridge, MA in support of the United States Department of Defense will be conducting a workshop to support the sustainability of partner-nation sponsored maritime surveillance systems. Therefore, the government requires lodging accommodations with specific amenities within a .75-mile radius of the Volpe Center. REQUIREMENTS / STATEMENT OF WORK The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation. Please provide a firm - fixed price quote in accordance with the attached SF-1449 CLINS 00100, 00200, and 00300, Statement of Work, Lodging Requirement Checklist, Wage Determination, FAR Terms and Conditions, Clauses and Provisions and FAR Clause 52.217-8 - Option to Extend Services. This notice is expected to result in a single award, subject to receipt of an acceptable proposal. QUESTIONS All questions regarding this solicitation must be submitted in writing via email to the Contracting Officer in the RFQ no later than Friday, June 12th, 2026, by 11:00 AM EST. The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Darcy Hubbard, V222, 220 Binney Street, Cambridge, MA 02142. The signed offer must be submitted via e-mail to the contracting officer Darcy.Hubbard@dot.gov. The time for receipt of offers is 5:00 PM Eastern Time on Monday 06/15/2026. No telephone requests will be honored. The Government will not pay for any information received.

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Summary: Background The U.S. Department of Transportation, specifically the John A. Volpe National Transportation Systems Center (Volpe Center) in Cambridge, MA, is conducting a workshop to support the sustainability of partner-nation sponsored maritime surveillance systems on behalf of the United States Department of Defense. The goal of this contract is to secure lodging accommodations for participants attending this workshop. Work Details The contractor shall provide lodging accommodations as follows: 1) Twelve (12) rooms from July 09, 2026 (Check In) through August 16, 2026 (Check Out) for a total of 456 room nights; 2) Optional provision for up to five (5) additional rooms from July 09, 2026 (Check In) through August 16, 2026 (Check Out) for a total of 190 room nights; 3) Optional provision for one (1) room from July 18, 2026 (Check In) through July 25, 2026 (Check Out) for a total of 7 room nights. All rooms must be located within .75 miles of the Volpe Center and furnished with kitchen amenities including a refrigerator, microwave oven, cook top stove/conventional oven, dishwasher, pots & pans, utensils, serving dishes, and silverware. Internet services should be included in the room rate. Each occupant will be responsible for incidental charges secured by credit card or cash deposit. Period of Performance The period of performance for CLIN 00100 and CLIN 00200 is from July 09, 2026 to August 16, 2026. The period of performance for CLIN 00300 is from July 18, 2026 to July 25, 2026. Place of Performance Cambridge, MA within .75 miles of the Volpe Center located at 220 Binney Street. Bidder Requirements Bidders must provide a firm-fixed price quotation that complies with the requirements outlined in the Statement of Work and associated documents. The contractor must ensure that all rooms are available at a rate not exceeding the Federal Fiscal Year 2026 per diem rate of $291.00 per night. Incumbent Analysis (see Incumbents section for more detail) This opportunity appears to have a confirmed incumbent based on prior lodging support for the Volpe Center under contract 6913G625P800029, awarded to Residence Inn By Marriott for $320,391 (05/29/25–08/17/25). The prior requirement involved room blocks for multiple dates and a similar need to provide lodging accommodations for workshop participants, which aligns with the current solicitation’s request for a defined number of rooms and room nights within a short distance of the Volpe Center during summer 2026.

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