VISN 15 Bed/Mattress Rental

Summary

PERFORMANCE WORK STATEMENT (PWS) Rental of Inpatient Hospital Beds, Mattresses, and Accessories

VISN 15 Veterans Affairs Medical Centers

1.0 SCOPE The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 15, requires the rental, delivery, setup, maintenance, and pick-up of various inpatient hospital beds, mattresses, and associated accessories. Items will support inpatient units including Intensive Care Units (ICU), Acute Care, Specialty Care Units, Spinal Cord Injury (SCI), and Community Living Centers (CLC) located within VISN 15 facilities. The contractor shall provide all labor, equipment, transportation, materials, tools, supervision, and services necessary to fulfill this requirement on a 24/7 basis. 2.0 APPLICABLE LOCATIONS Services and deliveries shall be provided to the following VISN 15 Medical Centers: VAMC Marion IL 2401 W Main St. Marion IL 62959 VAMC Kansas City 4801 Linwood Blvd, Kansas City MO 64128 VAMC St. Louis (John Cochran) 915 North Grand Blvd, St. Louis MO 63106 VAMC St. Louis (Jefferson Barracks) 1 Jefferson Barracks Drive, St. Louis MO 63125 VAMC Columbia 800 Hospital Drive, Columbia MO 65201 VAMC Poplar Bluff 1500 N. Westwood, Poplar Bluff MO 63901 VAMC Wichita 5500 E Kellogg, Wichita KS 67218 VAMC Topeka 2200 Gage Blvd, Topeka KS 66622 VAMC Leavenworth 4101 S. 4th St. Trafficway, Leavenworth KS 66048 3.0 REQUIREMENT SUMMARY The contractor shall provide rental of the following categories of equipment:

Air-Fluidized Therapy Bed

Low Air Loss Therapy Surface (Overlay)

Low Bed

Each category of equipment must meet the specific technical requirements listed in Section 6.0. 4.0 GENERAL REQUIREMENTS The contractor shall: 4.1 Provide delivery, setup, installation, training, maintenance, troubleshooting, and pick-up for all rented equipment. 4.2 Provide service and technical support 24 hours per day, 7 days per week. 4.3 Deliver rental equipment within 4 hours of order (except air-fluidized beds requiring 24-hour sterilization). 4.4 Pick up equipment within 24 hours of VA request. 4.5 Ensure all equipment includes: Maximum weight capacity labeling Service contact information Operator's manual Ground clearance of at least 6 inches Inspection to prevent entrapment hazards (per FDA guidance) 4.6 Provide staff training on operation, controls, safety features, and troubleshooting at time of delivery. 5.0 UNIT TYPES SUPPORTED Rental equipment must be appropriate for use across the following unit types: ICU

Burn Units

Oncology Orthopedics Neurology Psychiatric Spinal Cord Injury (SCI) Community Living Center (CLC)

Domiciliary Care Units

6.0 DETAILED TECHNICAL REQUIREMENTS Below are the performance requirements for each equipment category. (These sections are organized to match common VA procurement formatting and remain fully traceable to your original SOR.) 6.1 Standard Hospital Bed Fully electric; adjustable height 15" 32" Removable head/foot boards

Trendelenburg/Reverse Trendelenburg

Pressure-redistributing surface Compatible with low-air-loss surface Built-in scale and bed-exit alarm Interfaces with nurse call and TV systems Supports up to 500 lbs Central locking/steer function Safety alarms for power failure Emergency power shutoff Optional: trapeze, side rail extenders, bolster cushions 6.2 Bariatric Bed/Unit Fully electric Power Drive system required Supports 1000 1500 lbs Built-in scale and exit alarm Pressure-redistribution system

Trendelenburg/Reverse Trendelenburg

Adjustable width up to 54 inches (desirable) Length up to 100 inches Central lock/steer system Emergency shutoff and power-failure alarms 6.3 Bariatric ICU Bed Includes all features of Bariatric Bed plus: Percussion/vibration therapy Continuous lateral rotation therapy (CLRT) Powered turn-assist Full chair and chair egress with stand assist Therapy-mode safety stops when rails down 6.4 Critical Care ICU Bed Includes all Standard Bed features plus: Percussion/vibration therapy CLRT Powered turn-assist Full chair and egress assist Adjustable IV poles Restraint anchor bars (bilateral) Power Drive (required) 6.5 Air-Fluidized Therapy Bed Air-fluidized microclimate management Heated beads; adjustable temperature Rails (full or quad) Lockout control Supports up to 350 lbs Length up to 93"; width up to 42" Optional: Hi/Low capability, head elevation, trapeze 6.6 Low Air Loss Therapy Surface (Overlay) Foam base 2.5" or LAL air chamber 10" Alternating pressure Microclimate management Turn-assist Exit alarm Width up to 36" (48" bariatric) Length up to 85" Weight support 500 lbs (standard), 1000 lbs (bariatric) 6.7 Foam-Type Surface Minimum 6" foam depth Anti-skid base; sealed seams Anti-microbial properties Fits bed with no entrapment gaps Supports 500 lbs Width 35"; length 76" 6.8 Low Bed Electric height adjustment: 10" low; 36" high Quad rails; scale with exit alarm

Trendelenburg/Reverse Trendelenburg

Supports up to 500 lbs Battery backup Call light/TV system interface Pressure redistribution mattress Central lock/steer 7.0 MAINTENANCE REQUIREMENTS Contractor shall perform all preventative and corrective maintenance. All maintenance is included in rental cost. Maintenance records must be provided upon request. Contractor must ensure all equipment is clean, safe, and fully functional prior to delivery. 8.0 PERFORMANCE STANDARDS

Delivery Time

4 hours (except fluidized beds)

Pick-up Time

24 hours

Uptime Requirement

100% availability of provided rental equipment

Safety Compliance

Full compliance with FDA entrapment guidelines 9.0 PERIOD OF PERFORMANCE To be defined by the VA (typically 12-month base with option periods). 10.0 PLACE OF PERFORMANCE All work will be performed at VISN 15 VAMC facilities identified in Section 2.0. 11.0 SECURITY AND PRIVACY Contractor personnel must comply with VA facility access requirements. No patient data handling is anticipated.