Special Mode Transportation for Edward Hines Jr VA Hospital and area VA and non-VA facilities

Project ID: 36C25226Q0498 FederalOpportunitiesSources Sought

Overview

Agency	VISN 12: Great Lakes Health Care System
Deadline	06/05/26
Posted	05/29/26
Estimated Value	$3,500,000 - $7,000,000 (AI estimate)
Set Aside	None
NAICS	485991 - Special Needs Transportation
PSC	V212 - Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Motor Passenger
Location	Hines, Illinois area to include Edward Hines Jr VA Hospital, associated CBOCs, and other VA and Hines, IL USA

Description

Primary Latest Change

The Edward Hines Jr VA Hospital requires twenty-four (24) hour, seven (7) days a week wheelchair van and sedan (Special Mode) transportation services for eligible beneficiaries Services will be from Veterans residences, Midway or O Hare airports, or Amtrak Union station to a designated VA facility and back or between VA facilities and non-VA facilities providing care at VA s expense. The Hines VA Hospital estimates 58,000 combined wheelchair van and sedan trips will be required each year under the planned solicitation and subsequent contract. See attached draft version of the Performance Work Statement (PWS), which may differ from the PWS included in any future solicitation and resultant award. The North American Industry Classifications System (NAICS) code for this procurement is: 485991 Special Needs Transportation with a Small Business Size Standard of $19 million in annual revenue. All interested, responsible sources shall submit a capability statement by 1:00 p.m. (local time) on Friday, June 5, 2026 to erika.cannaday@va.gov, to include the following: Organizational name, including DBA, if applicable, and address Point of contact (name, title, email address) SAM Unique Entity ID Business size under NAICS 485991 Company Experience in providing transportation services to medical patients, to include number of years and any examples of current contracts in place with government or commercial entities Contact information for contracts listed in company experience and a description of services provided (type of services, volume of trips per year, geographic service area covered, etc.) Example(s) of quality control programs an procedures currently utilized Size and type of fleet, including number of sedan and wheelchair vans (specifying number of wheelchair vans that are rear-loaded and side-loaded); Number of drivers currently employed This is not a solicitation for proposals, proposal abstracts, bids, or quotations. Telephone inquiries will not be returned. This Sources Sought notification is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. Based on the responses to this Sources Sought Notice/Market Research, this requirement may be set-aside for a specific small business socio-economic contracting program, small business or full and open competition.

Summary (Newest Update)

Background The Edward Hines Jr VA Hospital, part of the Department of Veterans Affairs, is seeking to provide essential transportation services for eligible beneficiaries. The goal of this contract is to ensure that veterans have access to necessary medical facilities through reliable and efficient transportation options, specifically wheelchair van and sedan services. The estimated requirement is for 58,000 combined trips annually, facilitating transport from veterans' residences and major transport hubs to designated VA and non-VA facilities. Work Details The contractor shall provide 24/7 wheelchair van and sedan transportation services for veterans. Key requirements include: 1. Furnishing at least 20 wheelchair-capable vans and 20 sedans with a corresponding number of drivers (45). 2. Ensuring all vehicles meet safety standards as per local, state, and federal regulations, including daily inspections. 3. Vehicles must be equipped with operational air conditioning/heating, communication systems, and safety features such as seat belts and fire extinguishers. 4. Drivers must be fluent in English and undergo specific training in first aid, defensive driving, and patient handling techniques. 5. Strict conduct guidelines for drivers are established to maintain professionalism during service delivery. Period of Performance The geographic location(s) the contract will be performed (if provided) Place of Performance Services will be performed primarily in Hines, IL, covering the Edward Hines Jr VA Hospital and associated Community-Based Outpatient Clinics (CBOCs). Bidder Requirements Bidders must demonstrate experience in providing transportation services to medical patients, including details on fleet size (number of sedans and wheelchair vans), driver qualifications (including background checks), quality control programs in place, and compliance with safety standards.

Contacts