Ma-Prob26-0001

Project ID: MA-PROB26-0001 FederalOpportunitiesSolicitation

Overview

Agency	Administrative Office of the U.S. Courts
Deadline	06/12/26
Posted	05/22/26
Estimated Value	Not Provided
Set Aside	None
NAICS	721110 - Hotels (except Casino Hotels) and Motels
PSC	X1AB - Lease/Rental Of Conference Space And Facilities
Location	MA 02210 United States

Description

Primary Latest Change

Summary

Solicitation

Post Date

May 22, 2026

Contract Location

John Joseph Moakley Courthouse, 1 Courthouse Way, Boston MA 02210

Solicitation Type

Lodging, Meals, Conference Meeting room space, On-Site Parking, Audio/Visual Equipment Rental. Hotel Locations in Falmouth MA or Newport RI only.

Solicitation Number

MA-PROB26-0001 Agency: United States Judiciary Office: U.S. Probation and Pretrial Services Office for the District of Massachusetts

Location

John Joseph Moakley Courthouse 1 Courthouse Way, Suite 1-200

Boston MA 02210

A. Instructions, Conditions, and notices to Offerors: Summary: This request is to provide training space, rooms and meals by a commercial hotel, for a training event to be held by the U.S. Probation Office for the District of Massachusetts. Responses from Hotel event manager staff ONLY for hotels with onsite catering, lodging, meeting space and audio/visual access. No third-party entities. U.S. Probation will contract directly with the hotel representative for the event. Event Dates 9.22.26 - 9.23.26 -9.25.26 no substitute dates. Components: Lodgings, Meals, Light Refreshments, Meeting Spaces, Parking, Audio/Visual Equipment Rental: A. Lodging: The lodging facility shall support approximately 75 single-occupancy rooms, for a 2-night stay. Entity must honor the U.S. Government Per Diem for lodging (www.gsa.gov/perdiem).

Lodging Dates and Rates

Note 12 guest rooms will be needed on 9.22.26 for a small group of attendees. Check in Date 9.23.26 - 75 guest rooms 9.24.26 75 guest rooms Check out Date 9.25.26

Single Occupancy

Rate for Falmouth MA, Government Rate $142/night per General Services Administration (GSA) Rate for Newport RI, Government Rate $ 218/night per General Services Administration (GSA). B. Meals: Entity must honor the U.S. Government Per Diem Rate for meals and incidentals for breakfast, lunch and dinner www.gsa.gov/perdiem for approximately 80 attendees. Example 9.23.24 Afternoon Break, Dinner, Half day beverage service 9.24.24 Breakfast, Lunch, Dinner, All day beverage service 9.25.26 Breakfast, Half day beverage service C. Meeting Space: The venue must be able to provide 2 breakout rooms that can hold at a minimum 1/3 of the participants as well as a main room space that can accommodate the entire staff of approximately 75 people from 9.23.26 -9.25.26. D. Parking: On-site parking is required for the entirety of the stay 3 days/2 nights based on the confirmed number of attendees and must be available for the dates of 9.23.26 -9.25.26. E. Audio/Visual Equipment Rental Requirements: Preferred on Site or suggested vendor House Sound System Package includes mixer, wired podium microphone, wireless lavalier microphone, and PC audio (through HDMI and 3.5 mm stereo connection). Tripod Screen Package includes high-definition projector and all cabling to connect to client laptop (VGA, HDMI cabling, power strip). Audio, Visual and power connections need to be located at same place to connect client laptops. Provide in-house on -site support for Audio/Visual. Including setup/breakdown cost as well as all fees.

Contract Type

The Government intends to grant an award, Firm Fixed Price contract, subject to funding, to fulfill this requirement.

Date of Award

The contract award date is dependent upon final budget approval and availability of funding.

Contract Award Evaluation Criteria/Payment

The Government will award a contract resulting from the solicitation to the lowest price responsible offeror, whose offer conforms to the solicitation in accordance with FAR Part 13. The award is contingent that the entity must be in the location listed under Place of Performance with U.S. Probation representative viewing the site prior to the final award as well honoring General Services' Administration published per rates for both lodging and meals Per Diem Rates | GSA. A Purchase Order and or credit card will be issued to the selected offeror and payment made by invoicing U.S. Probation for the agreed upon services. No advanced payment except for deposit via invoice Balance due upon completion of the event, via invoice

SAM Registration

All offerors must be registered on the System of Award Management (SAM) database to be considered for contract award. Offerors can obtain further information in SAM via the website https://www.sam.gov. There is no fee to register for this site.

Availability of Funds

Due to the competitive standard of the places of performance as well as other factors that can affect availability of these requirements, sourcing for the listed services must be done in advance.

Communications Prior to Award

All communication should be directed via email to the points of contact: KrisAnn O'Herron Budget and Procurement Manager; krisann_oherron@map.uscourts.gov Vonder Lucas Budget and Procurement Specialist; vonder_lucas@map.uscourts.gov Sherly Taylor Budget and Procurement Technician; sherly_taylor@map.uscourts.gov All questions must be submitted to the points of contact no later than 5:00pm Eastern Standard Time; Wednesday, June 10, 2026.

Quotes/Offers Due Date

Quotations are to be submitted electronically via email to all contacts, no later than 12:00pm Eastern Standard Time; Friday June 12, 2026. The subject line of the email must contain Solicitation MA -PROB26 0001

Place of Contract Performance

U.S. Probation and Pretrial Services Agency, District of Massachusetts

John Joseph Moakley Courthouse

1 Courthouse Way, Suite 1-200

Summary (Newest Update)

Background The United States Judiciary, specifically the U.S. Probation and Pretrial Services Office for the District of Massachusetts, is seeking to contract with a commercial hotel to provide training space, rooms, and meals for a training event. This event is aimed at supporting the operational needs of the U.S. Probation Office. Work Details The contractor will be responsible for providing the following components: - Lodging for approximately 75 single-occupancy rooms over a 2-night stay, adhering to U.S. Government Per Diem rates; - Meals for approximately 80 attendees, including breakfast, lunch, and dinner as per GSA guidelines; - Meeting Space that includes two breakout rooms and a main room accommodating all participants; - On-site Parking for the duration of the event; - Audio/Visual Equipment Rental including sound systems and projectors with in-house support. Specific lodging rates are $142/night in Falmouth MA and $218/night in Newport RI. The event will take place from September 22 to September 25, 2026. Period of Performance The contract will be performed from September 22, 2026 to September 25, 2026. Place of Performance The services will be performed at hotels located in Falmouth, Massachusetts or Newport, Rhode Island.

Contacts

Contact name	KrisAnn O'Herron
Contact email	krisann_oherron@map.uscourts.gov
Contact phone	(617) 748-9205
Secondary contact name	Vonder Lucas
Secondary contact email	vonder_lucas@map.uscourts.gov
Secondary contact phone	None