Yellow Ribbon for Pre-Deployment 1-111 AV & B/2-151 AV (18-20 July 2026)

Project ID: PAN26P35728 FederalOpportunitiesSolicitation

Overview

Agency	Florida National Guard
Deadline	06/03/26
Posted	05/19/26
Estimated Value	$9,000 - $18,000 (AI estimate)
Set Aside	SBA
NAICS	721110 - Hotels (except Casino Hotels) and Motels
PSC	V231 - Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Location	Jacksonville, FL 32207 United States

Description

Primary Latest Change

SCOPE

The objective of this requirement is to dictate the lodging and catering requirements for 1-111 AV with 420 total guests. The final number of attendees requiring lodging will be finalized on 2 July 2026 It is the responsibility of the contractor to ensure all requirements are met. Lodging and parking will be secured by the contractor with oversight from the Yellow Ribbon Coordinator.

DATE and LOCATION

Date: 18-20 July 2026 Hours: Hotel lodging must be available for exclusive use from 5pm on Saturday, 18 July 26 until check out Monday, 20 July 26.

Location

Jacksonville, FL

CLIN 0001 LODGING

The Federal Government is tax exempt. Vendor accommodations must be within 10 miles of the Schultz Center (4019 Boulevard Center Dr, Jacksonville, FL 32207). Multiple lodging venues maybe used to meet this requirement. All lodging venues to be used are subject to the specifications outlined in CLIN 0001. The on-site representative must be able to meet Yellow Ribbon staff at the venue(s) if requested. The on-site representative is responsible for ensuring that eventattendees identified by the Yellow Ribbon Coordinator who qualify to receive lodging are able to successfully check-in to the lodging venue without complications. Attendees who meet our requirements for lodging will start to arrive the day prior to the event. The amount of rooms required are: - 25 rooms for the night of Saturday, 18 July 2026 - 10 rooms for the night of Saturday, 19 July 2026 Lodging facilities shall meet the American with Disabilities Act (ADA) requirements and provide ADA compliant rooms. A preliminary requirement for ADA compliant sleep rooms and special room requirements will be provided by 2 June 2026. All rooms provided under this contract shall be non-smoking rooms. The venue will not be undergoing renovations during event dates. Overnight and daily parking will be included in the contract for 30 vehicles on the days/nights of 18-19 July 2026. The parking area must be within walking distance of the lodging venue and not require a shuttle service to the front lobby of the venue.

CLIN 0002 CATERING

The Federal Government is tax exempt. A catered hot breakfast will be provided for approximately 300 adults. It will be served buffet style from 0700 to 0900 on 11 July 2026. Drink refreshments will remain available to guests until 1100. The buffet will include a hot buffet meal with a minimum of two main entree choices and an assortment of breakfast pastries, and additional, common breakfast items (i.e. granola, yogurt, fruit, etc.). The buffet will also serve beverages including, but not limited to, hot coffee, juice(s), milk, water, and hot tea including sugar and cream. Buffet will not serve 'fast food' items (i.e. french toast sticks, waffle tacos, Cinnamon Swirl Toast Breakfast Sandwiches, cheesy cheddar baco-biscuits, etc.). Egg dishes cannot be made from powdered eggs. Food menu items should avoid common allergies (i.e. shellfish) and clearly label allergens when necessary. At least one entree and one side dish must not include cheese. The on-site representative is responsible for ensuring that catered food items conform to these requirements. Failure to meet these requirements will incur a claim from the government. Catering services will provide flatware, plates, and condiments. With the exception of paper "to-go" coffee cups, plates and/or flatware must not be paper products. Catering services include set-up and clean-up. Flatware is encouraged and preferred to be made of a durable plastic that can be trashed after use. Catering will be delivered to the Bonnet Springs Park Event Center (400 Bonnet Springs Blvd Lakeland, FL 33815). The catering provider is welcomed and encouraged to use the kitchen and kitchen amenities found on-site. Catering Services must be able to provide required documents (e.g. insurance documents, legal licenses, etc.) to the Schultz Center. Inability to comply with this will result in a negation of this contract.

Summary (Newest Update)

Background The Florida Army National Guard (FLARNG) will host multiple Yellow Ribbon Events in Fiscal Year 2026 for Soldiers and their families who are deploying and returning from deployments. The mission of the FLARNG Yellow Ribbon Program is to ensure that all deploying Soldiers and their Family Members are aware of benefits, resources, and services available to them by connecting them to resource providers. These benefits help military families navigate the deployment cycle, especially as Soldiers begin their reintegration back into their families and communities. Work Details The contract encompasses lodging and catering requirements for a Yellow Ribbon Event for 1-111 AV with a total of 420 guests. Lodging must be secured by the contractor within 10 miles of the Schultz Center in Jacksonville, FL. Specific lodging requirements include: - 25 rooms for the night of Saturday, 18 July 2026 - 10 rooms for the night of Sunday, 19 July 2026 All rooms must be non-smoking, ADA compliant, and not undergoing renovations during the event dates. Parking for 30 vehicles must be included and within walking distance of the lodging venue. Catering services will provide a hot breakfast buffet for approximately 420 adults on 19 July 2026 from 0700 to 0900, including at least two main entree choices and various breakfast items while adhering to dietary restrictions. Catering must include setup and cleanup services, with all necessary documents provided to the Schultz Center. Period of Performance The contract will be performed from the evening of Saturday, July 18, 2026, through check-out on Monday, July 20, 2026. Place of Performance Jacksonville, FL

Contacts

Contact name	Robert Glanowski
Contact email	robert.j.glanowski.civ@army.mil
Contact phone	None
Secondary contact name	Darrin Weaver
Secondary contact email	darrin.j.weaver.mil@army.mil
Secondary contact phone	None