RFI for Venue and AV Support

Project ID: 20260002215 FederalOpportunitiesSources Sought

Overview

Agency	NAVSUP Fleet Logistics Center San Diego
Deadline	02/17/26
Posted	02/12/26
Estimated Value	Not Provided
Set Aside	None
NAICS	721110 - Hotels (except Casino Hotels) and Motels
PSC	Not Provided
Location	Monterey, CA 93943 United States

Description

Primary Latest Change

The Naval Postgraduate School (NPS) in Monterey, California is planning for and execution of the virtual Accelerating Warfighting Capabilities Acquisition Research Symposium and Innovation Summit, on May 6-7, 2026, in Monterey, CA. The event must be run from an advanced technical command center built at the local hotel in Monterey, California with advanced equipment and a technical support team provided by the hotel to run two (2) one half days on May 4 and 5th, 2026 practice sessions with panelists and during the live event two (2) keynote addresses and three (3) webinar sessions simultaneously for eight (8) hours each day on May 6 and 7, 2026 starting at 5:00 am until 3:00 pm pacific time. The webinars will be run on Microsoft TEAMS (MS TEAMS) webinar licenses provided by the Government. The PWS also requires a sleeping room block of fifteen (15) sleeping rooms at the current federal per diem rate of $199.00 with free overnight parking which will be paid individually; an event coordinator provided by the hotel who is dedicated to the event; a completed event execution plan; a four thousand six hundred (4,600) square foot space for the command center; and tables with clothes and shirting, chairs and the hanging of one (1) 6-foot banner. Please review the Performance Work Statement (PWS) draft, fill out the provided Market Research Questionnaire, and submit a Capability Statement if you feel your company is able to sufficiently provide for this requirement. This is not a solicitation. This is a request for more information to assess industry capability. The deadline for submissions is 10am PST 17 FEB 2026.

Summary (Newest Update)

Background The Naval Postgraduate School (NPS) in Monterey, California is organizing the virtual Accelerating Warfighting Capabilities Acquisition Research Symposium and Innovation Summit scheduled for May 6-7, 2026. The event aims to enhance warfighting capabilities through research and innovation. The symposium will be conducted from a technical command center established at a local hotel, equipped with advanced technology and support staff provided by the hotel. Work Details The contractor will be responsible for the following tasks: 1. Set up and manage an advanced technical command center at the hotel in Monterey, California. 2. Conduct two practice sessions on May 4 and 5, 2026, with panelists. 3. Facilitate two keynote addresses and three simultaneous webinar sessions each day on May 6 and 7, 2026, from 5:00 AM to 3:00 PM Pacific Time using Microsoft TEAMS webinar licenses provided by the Government. 4. Provide a sleeping room block of fifteen rooms at the federal per diem rate of $199.00 with free overnight parking. 5. Assign an event coordinator dedicated to the event from the hotel staff. 6. Develop a completed event execution plan detailing all logistics and requirements for the symposium. 7. Ensure a space of four thousand six hundred square feet for the command center is available, along with necessary furniture such as tables with clothes and shirting, chairs, and hanging one six-foot banner. Place of Performance Monterey, California

Contacts

Contact name	Brenna Bronder
Contact email	brenna.m.bronder.civ@us.navy.mil
Contact phone	(619) 556-5226
Secondary contact name	Kyle Westover
Secondary contact email	kyle.d.westover.civ@us.navy.mil
Secondary contact phone	(619) 556-7952