Linear Accelerator System Preventative Maintenance Services

Project ID: 36C26226Q0957 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	VISN 22: Desert Pacific Healthcare Network
Deadline	06/20/26
Posted	06/14/26
Estimated Value	<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
Set Aside	None
NAICS	811210 - Electronic and Precision Equipment Repair and Maintenance
PSC	J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Location	Long Beach, CA 90822 United States

Description

Primary Latest Change

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 8/26/2025. This solicitation is open to all business types. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34M. The FSC/PSC is J065. The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work. The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Preventative Maintenance, Inspection, and Repair Services (Including Software) for Government-Owned Linear Accelerator System. The Government intends to award a base year and four one-year option periods to the Original Equipment Manufacturer if there are no viable alternatives. Please reference the Solicitation and all attachements for details.

Summary (Newest Update)

Background The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Preventative Maintenance, Inspection, and Repair Services (Including Software) for Government-Owned Linear Accelerator Systems used in radiation treatments of patients. The contract aims to ensure the operational reliability and performance of these critical medical devices. Work Details The contractor will provide all necessary parts, labor, transportation, system updates, and upgrades required to repair and maintain the following Varian systems: TrueBeam (EE# 140860; S/N: H194062), Clinac Trilogy (EE#: 100694; S/N: H294418), VELOCITY GRID-Essentials (HVG2068), ARIA/Eclipse Essentials (HIT1875), TPS Eclipse Essentials (HIT1875), RGSC (Respiratory Gating System: HGS508Z). Services include Preventative Maintenance Services, Corrective Maintenance Services, Software Updates, Software Upgrades, Operating Systems Upgrades, Firmware Patches, Telephone Technical Support during standard hours (Monday to Friday, 8:00 AM to 5:00 PM PT), and Remote Technical Support. The contractor must maintain an uptime guarantee of at least 97% on all equipment as specified by OEM service and safety guidelines. Preventive maintenance inspections will be scheduled with the Program Point of Contact and must be performed on a weekday at a mutually agreed time. The contractor is responsible for supplying factory-certified parts as needed due to normal wear and tear or failure. Period of Performance Base year with four one-year option periods. Place of Performance Long Beach Veterans Affairs Healthcare System, 5901 E. 7th Street, Long Beach CA 90822. Bidder Requirements Bidders must have current certifications from the Original Equipment Manufacturer (OEM) to perform Preventative Maintenance, Inspection, and Repair Services and must be able to utilize OEM parts exclusively. Bidders must also have certifications to perform Software/Firmware updates on the Linear Accelerator System. Incumbent Analysis (see Incumbents section for more detail) The prior awards for LBVAHCS linear accelerator preventative maintenance and corrective maintenance services were awarded to Varian Medical Systems under contracts 36C26225C0180 ($549,777, 06/13/25–06/12/30) and 36C26225P0863 ($471,207, 03/24/25–03/23/26). These efforts appear to align closely with the current requirement for OEM-certified preventive maintenance, inspection, repair (including software updates/upgrades and technical support) for Government-owned Varian linear accelerator systems, suggesting the new RFQ may be a continuation or follow-on of the same device support program.

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