NIST Boulder Catering Services Base with Four Option Years for Continued Service

Project ID: NIST-MML-26-SS06 FederalOpportunitiesSources Sought

Overview

Agency	National Institute of Standards and Technology
Deadline	06/26/26
Posted	06/12/26
Estimated Value	$50,000 - $450,000 (AI estimate)
Set Aside	None
NAICS	722320 - Caterers
PSC	S203 - Housekeeping- Food
Location	Boulder, CO 80305 United States

Description

Primary Latest Change

Notice ID

NIST-MML-26-SS06 Title: NIST Boulder Catering Services Base with Four Option Years for Continued Service

GENERAL INFORMATION

This is a Sources Sought Notice ONLY and is issued for market research purposes in accordance with FAR Part 10. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bids (IFB), or any commitment by the Government to issue a solicitation or award a contract. The National Institute of Standards and Technology (NIST) will not pay for any information submitted in response to this notice. Submission of information is voluntary and will not result in any obligation on the part of the Government.

NO SOLICITATION DOCUMENTS EXIST AT THIS TIME

Requests for solicitation documents will not receive a response. Respondents shall clearly mark any proprietary or restricted information. In the absence of such markings, NIST will assume unlimited rights to all technical data submitted.

CONTRACTING OFFICE

National Institute of Standards and Technology (NIST)

Acquisition Management Division

100 Bureau Drive, Mail Stop 1640 Gaithersburg, MD 20899-1640

NAICS CODE

- NAICS: 722320 Catering

Small Business Size Standard

$9 Million

BACKGROUND

SEE PDF ATTACHMENTS WITH FURTHER DETAILS OF SERVICES. The National Institute of Standards and Technology (NIST)/Public Affairs Office (PAO) works to help ensure strong, mutually beneficial relationships with NIST's major stakeholder groups. The Conference Program and Audiovisual Services (AV) Group of the PAO supports NIST Laboratories and major programs by providing professional conference planning and AV in a cost-effective manner and in accordance with all Government rules and regulations. The NIST site in Boulder, CO, does not have an onsite cafeteria. The Government has a need for catering services for official conferences and meetings that will include pre-registered participants and invited guests. Attendee numbers will vary by events ranging from 20 to 325 attendees. NIST events are anticipated to be 1-5 days long, and will be held at the NIST site in Boulder, CO.

DESCRIPTION OF REQUIRED SERVICES

NIST is seeking information from contractors capable of providing the NIST is conducting market research to identify potential sources with the capability to provide catering services, on an as needed basis, for a period of performance of one year with four one-year option periods. Service may be provided on-site at the NIST campus in Boulder, CO and/or off-site, not more than 50 miles from the NIST Boulder Campus. The Contractor must be located not more than 50 miles from the NIST Boulder Campus. Government Travel Regulations set the maximum limits for meals: Meals & Incidentals (M&IE) for Boulder, Colorado. The Government must adhere to these limitations to the maximum extent practicable.

Continental Breakfast

$20 per person inclusive of gratuity and all service charges; - Lunch $22 per person inclusive of gratuity and all service charges.

Required Information for the Submission

NIST is seeking responses from responsible small business sources. Small businesses are defined under the associated NAICS Code for this effort, 722320 Catering, as those document sources having annual revenues of $9.0M or less. After the results of this market research are obtained and analyzed, NIST may conduct a competitive procurement(S) and subsequently award a contract.

MARKET RESEARCH OBJECTIVES

The purpose of this Sources Sought Notice is to: - Identify responsible sources capable of performing the required services - Determine the availability of small businesses, including socio-economic categories - Assess industry experience with scientific data evaluation, foreign-language literature, scientific publishing workflows, and custom content management systems Information received may be used to support acquisition strategy decisions, including potential set-aside determinations.

ANTICIPATED ACQUISITION

NIST anticipates issuing a Request for Quotation (RFQ) in the fourth quarter of FY 2026, with contract award anticipated no later than the fourth quarter of FY 2026.

RESPONSE INSTRUCTIONS

Interested parties shall submit a written capability statement addressing the following: - Company name, address, Unique Entity Identifier (UEI) number, CAGE code, and point-of-contact information - Business size and socio-economic status (if applicable) - Description of company capabilities relevant to the services described above - Description of prior experience performing similar services - Identification of applicable contract vehicles (e.g., GSA FSS, GWACs), including contract numbers - Any other information the Government should consider for market research purposes

Submission Method

Email Address

Harry.Brubaker@nist.gov - Format: Microsoft Word

Page Limit

12 pages maximum - Font: Times New Roman, 11-point

Paper Size

8.5 x 11 inches - Margins: Minimum 1 inch on all sides - PDFs: Catering menus and services provided. Header and footer information that does not contain evaluative content may be included within the margin space.

Summary (Newest Update)

Background The National Institute of Standards and Technology (NIST) is seeking to establish catering services for its Boulder, CO site, which lacks an onsite cafeteria. The NIST Public Affairs Office (PAO) aims to foster strong relationships with stakeholders through professional conference planning and audiovisual services. Catering is required for official conferences and meetings with varying attendee numbers ranging from 20 to 325, anticipated to last between 1-5 days. Work Details The contractor will provide catering services on an as-needed basis for a period of one year with four one-year option periods. Services may be performed on-site at the NIST campus in Boulder, CO or off-site within 50 miles of the campus. The contractor must adhere to Government Travel Regulations regarding meal costs: Continental Breakfast is capped at $20 per person and Lunch at $22 per person, both inclusive of gratuity and service charges. Period of Performance One year with four one-year option periods. Place of Performance NIST campus in Boulder, CO and/or off-site locations within 50 miles of the NIST Boulder Campus. Bidder Requirements Bidders must be small businesses with annual revenues not exceeding $9 million. Contractors must be located within 50 miles of the NIST Boulder Campus. Incumbent Analysis (see Incumbents section for more detail) This opportunity appears to have a confirmed incumbent based on prior award 1333ND22PNB100389, awarded to Organic Roots Catering for catering services for the NIST site in Boulder, CO (valued at $265,000) with a period of performance running from 08/25/22 through 08/28/26. The current requirement similarly calls for as-needed catering for NIST Boulder conferences and meetings with varying attendee counts (20 to 325) over a one-year base plus four one-year options, which aligns with the prior Boulder catering effort and suggests continuity of the same service need.

Contacts