Request for Information (RFI) / Sources Sought

Project ID: 70Z03526RFIKETC001 FederalOpportunitiesSpecial Notice

Overview

Agency	Coast Guard
Deadline	06/26/26
Posted	06/12/26
Estimated Value	$90,000 - $160,000 (AI estimate)
Set Aside	None
NAICS	333618 - Other Engine Equipment Manufacturing
PSC	2815 - Diesel Engines And Components
Location	Ketchikan, AK 99901 United States

Description

Primary Latest Change

Summary

1. INTRODUCTION / DISCLAIMER This is a Request for Information (RFI) and Sources Sought notice conducted in accordance with FAR 15.101. This notice is issued solely for information, market research, and planning purposes. In accordance with FAR 15.101(c)(3): - The Government does not intend to award a contract on the basis of the RFI or otherwise pay for the information requested; and - Responses will be treated as information only and not as a proposal. While this RFI does not commit the Government to contract for any supply or service whatsoever, the Government currently anticipates issuing a request for quote for this requirement within 30 days of this posting. Not responding to this RFI does not preclude participation in any future competitive solicitation. 2. BACKGROUND The United States Coast Guard (USCG) is conducting market research to support a full repower of a 36' Arctic Landing Craft at the USCG Industrial Production Facility (IPF) in Ketchikan, AK. The anticipated requirement includes the procurement and delivery of twin Volvo Penta D4 main propulsion diesel engines (270 HP), DPI transmissions (Ratio 1.85:1), Electronic Vessel Control (EVC) kits, and all associated wiring, cooling, and mounting hardware necessary to form a complete and compatible propulsion system. The Government requires all parts to be in new condition, sourced from the Original Equipment Manufacturer (OEM) or an authorized distributor, with delivery to Ketchikan, AK, by September 1, 2026. 3. OBJECTIVE The objective of this RFI is to gather industry feedback on the attached draft Statement of Work (SOW) ahead of the anticipated solicitation. The Government seeks to refine its requirements, understand the availability and lead times of the specified commercial items, identify potential barriers to competition, and assess the capabilities of authorized OEM vendors in the current marketplace. 4. REQUESTED INFORMATION Interested parties are requested to review the attached draft SOW and provide feedback by addressing the following questions:

Clarity and Accuracy

Are the requirements, part numbers, and specifications outlined in the SOW clear and accurate? Are there any known discrepancies or obsolete parts listed in Section 5 of the draft SOW?

System Completeness

The SOW requires the Contractor to identify and provide any ancillary parts or hardware not explicitly listed but required by the OEM for proper installation and operation. Does this requirement pose any bidding or pricing challenges?

Delivery and Lead Times

The required delivery date is September 1, 2026, to Ketchikan, AK. Based on current supply chain conditions for the specified Volvo Penta D4 engines and associated DPI outdrives, is this schedule realistic? If not, what is a standard estimated lead time?

Authorized Distributorship

Are you currently an authorized OEM (Volvo Penta) distributor or dealer capable of supplying these items with full manufacturer warranties?

Business Size and Socioeconomic Status

Please provide your company's socioeconomic status (e.g., Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone, Women-Owned Small Business) under the anticipated North American Industry Classification System (NAICS) code for this procurement.

Additional Feedback

Please provide any additional recommendations or concerns regarding the technical requirements, freight expectations to Alaska, or part condition stipulations ("The Government requires all parts to be in new condition, sourced from the Original Equipment Manufacturer (OEM) or an authorized distributor...".) 5. SUBMISSION INSTRUCTIONS Interested vendors are invited to submit their responses addressing the requested information above. - Format: Submissions should be in PDF or Microsoft Word format and should not exceed five (5) pages. - Deadline: Responses must be received no later than 0800 AKST on 26Jun2026.

Submission Method

Please submit all responses electronically via email to Benjamin.R.Reedy@uscg.mil with the subject line: "RFI Response: Arctic Landing Craft Repower - [Company Name]".

Summary (Newest Update)

Background The United States Coast Guard (USCG) is conducting market research to support a full repower of a 36’ Arctic Landing Craft at the USCG Industrial Production Facility (IPF) in Ketchikan, AK. The objective of this RFI is to gather industry feedback on the attached draft Statement of Work (SOW) ahead of the anticipated solicitation. The Government seeks to refine its requirements, understand the availability and lead times of the specified commercial items, identify potential barriers to competition, and assess the capabilities of authorized OEM vendors in the current marketplace. Work Details The anticipated requirement includes the procurement and delivery of twin Volvo Penta D4 main propulsion diesel engines (270 HP), DPI transmissions (Ratio 1.85:1), Electronic Vessel Control (EVC) kits, and all associated wiring, cooling, and mounting hardware necessary to form a complete and compatible propulsion system. All parts must be new and sourced from the Original Equipment Manufacturer (OEM) or an authorized distributor. The required parts and materials include: 1. Kit, Control, Electric Remote Top Mount twin inboard - Part Number: 23840725 2. Level controls - Part Number: 23794344 3. Kit, parts, Plastic - Part Number: 21527169 4. Cable, 6 pin Adapter 1.6' - Part Number: 21450563 5. Cable, 6 pin Y split Steering 1.3' - Part Number: 21421941 6. Wiring Harness - Part Number: 21287072 7. Kit, EVC, Main Station Inboard/AQ Twin Elec Steering - Part Number: 23407160 8. Engine D4 (with pre-installed items) - Part Number: 40869725 9. Transmission, Model DPI, Ratio 1.85:1 - Part Number: 22846226 10. Propeller, Duo Prop H4 for use with DPI Outdrive - Part Number: 22754004. The complete list includes various cables, kits, filters, hoses, and other components necessary for installation. Period of Performance All required parts and materials must be delivered to the specified location on or before September 1, 2026. Place of Performance USCG Industrial Production Facility (IPF), Base Ketchikan, 1300 Stedman Street, Ketchikan, AK 99901. Bidder Requirements Bidders must be an authorized OEM distributor or dealer capable of supplying these items with full manufacturer warranties. All parts must be sourced from Volvo Penta or an authorized distributor; remanufactured or refurbished parts are not acceptable.

Contacts

Contact name	Contracting Officer - Benjamin Reedy
Contact email	benjamin.r.reedy@uscg.mil
Contact phone	None
Secondary contact name	Naval Engineering Officer - Tai Chan
Secondary contact email	tai.t.chan@uscg.mil
Secondary contact phone	None