Judiciary Conference Facility Service

Project ID: USCA4C-2027-JC002 FederalOpportunitiesSolicitation

Overview

Agency	Administrative Office of the U.S. Courts
Deadline	06/23/26
Posted	06/11/26
Estimated Value	$350,000 - $1,200,000 (AI estimate)
Set Aside	None
NAICS	72111 - Hotels (except Casino Hotels) and Motels
PSC	V231 - Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Location	Charleston, SC United States

Description

Primary Latest Change

Summary

The United States Court of Appeals for the Fourth Circuit is seeking conference facilities and audio visual support services in June/July/August of 2027; or February 2028. The minimum requirements for the conference facility are as follows: location within 600 miles of Charleston, SC largest event space a minimum of 20,000 square feet second largest event space a minimum of 5,000 square feet sleeping rooms and meeting space located within the same facility or adjacent greater than 400 sleeping rooms; if fewer than 600 sleeping rooms there must be overflow housing capacity within 1 4 mile four-star hotel rating or better full refresh of sleeping room and meeting space within the last ten years (or new build) If you believe your facility meets the minimum requirements, please contact the contracting officer and conference planner below for a copy of the request for proposal. The contract award will be made to the venue representing the best value trade off, assessed by the above requirements by the contracting officer.

Availability of Funds

The Anti-Deficiency Act, 31 U.S. Code 1341, prohibits officers of the government from making or authorizing obligations or expenditures in excess of or in advance of available appropriations. Funds are not presently available for this contract. Group's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Group for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Contracting Officer

Ms. Brenda Griffith-Lipsitt

Procurement Specialist

U.S. Courts of the Fourth Circuit 1000 East Main Street Richmond, VA 23219-3517 To receive the RFP: Email: Conferences@ca4.uscourts.gov CC: brenda_griffithlipsitt@ca4.uscourts.gov

Summary (Newest Update)

Background The United States Court of Appeals for the Fourth Circuit is seeking conference facilities and audio visual support services for events scheduled in June, July, August of 2027, or February 2028. The goal of this contract is to secure a venue that meets specific requirements to ensure successful conferences. Work Details The minimum requirements for the conference facility include: - Location within 600 miles of Charleston, SC - Largest event space must be a minimum of 20,000 square feet - Second largest event space must be a minimum of 5,000 square feet - Sleeping rooms and meeting space must be located within the same facility or adjacent - More than 400 sleeping rooms; if fewer than 600 sleeping rooms are available, there must be overflow housing capacity within ¼ mile - Facility must have a four-star hotel rating or better - Sleeping room and meeting space must have undergone a full refresh within the last ten years or be a new build. The contract will be awarded to the venue that represents the best value trade-off based on these requirements. Period of Performance The geographic location(s) the contract will be performed (if provided) Place of Performance The conference facilities must be located within 600 miles of Charleston, SC. Bidder Requirements Bidders must demonstrate that their facility meets all specified minimum requirements regarding location, space size, accommodation capacity, hotel rating, and recent renovations or new construction.

Contacts