WSSU UPS Replacement – Uninterruptible Power Supply (UPS) Systems

Project ID: RFQ-OMAS-IHS-WSSU-UPS-2026 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	HHS Office of the Assistant Secretary for Administration
Deadline	06/19/26
Posted	06/09/26
Estimated Value	$40,000 - $120,000 (AI estimate)
Set Aside	BICiv
NAICS	334111 - Electronic Computer Manufacturing
PSC	7H20 - IT And Telecom - Platform Products: Database, Mainframe, Middleware (Hw, Perpetual License Software)
Location	Warm Springs, OR 97761 United States

Description

Primary Latest Change

Summary

REQUEST FOR QUOTATION (RFQ)

RFQ NUMBER

RFQ-OMAS-IHS-WSSU-UPS-2026 TITLE: WSSU UPS Replacement Uninterruptible Power Supply (UPS) Systems

ISSUED BY

Department of Health and Human Services (HHS), Indian Health Service (IHS) Office of Mission Acquisition Solutions (OMAS) SET-ASIDE: Total Indian Small Business Economic Enterprise (ISBEE) Set-Aside Pursuant to the Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6

NAICS CODE

334111 Electronic Computer Manufacturing PSC: 7H20 IT and Telecom End User Hardware

TYPE OF CONTRACT

Firm-Fixed-Price (FFP)

1270 Kot-Num Road

Warm Springs, Oregon 97761

Delivery Date

Offerors must provide an estimated delivery date after receipt of award (ARO) for all quoted items. DESCRIPTION The Indian Health Service (IHS), Warm Springs Service Unit (WSSU), requires the purchase and delivery of enterprise-grade Uninterruptible Power Supply (UPS) systems to support mission-critical network infrastructure, telecommunications, server operations, and clinical systems. The Government intends to award a single Firm-Fixed-Price contract to an eligible Indian Small Business Economic Enterprise (ISBEE). Brand names referenced within this solicitation are intended only to establish the minimum quality and performance requirements. Quotations offering equivalent products will be considered.

BUY INDIAN ACT REQUIREMENTS

This acquisition is restricted to Indian Small Business Economic Enterprises (ISBEEs) in accordance with HHSAR Subpart 326.6. Offerors shall submit:

Completed IEE/ISBEE Representation Form

Active SAM registration

UEI Number

Documentation sufficient to establish ISBEE eligibility Failure to establish eligibility may render a quotation ineligible for award.

QUOTATION INSTRUCTIONS

Offerors shall submit one electronic quotation containing: A. Technical Quote The technical quote shall include: Manufacturer name Model numbers Product specifications Product literature/cut sheets Warranty information Estimated delivery date after receipt of award (ARO) Statement confirming compliance with all solicitation requirements The offeror shall provide an itemized Firm-Fixed-Price for each CLIN and a total evaluated price. EVALUATION The Government will evaluate quotations using the Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made to the responsible ISBEE offeror whose quotation: 1. Is determined technically acceptable; 2. Is determined eligible under the Buy Indian Act; 3. Is determined responsible pursuant to FAR 9.104; 4. Submits the lowest evaluated price.

TECHNICAL ACCEPTABILITY

Technical quotations will be evaluated on an Acceptable/Unacceptable basis. To receive an Acceptable rating, the quotation must demonstrate compliance with all solicitation requirements and salient characteristics. Failure to meet any minimum requirement may result in an Unacceptable rating.

PRICE EVALUATION

The Government will evaluate quoted prices for reasonableness and mathematical accuracy as part of the Lowest Price Technically Acceptable (LPTA) evaluation process.

BASIS FOR AWARD

The Government intends to evaluate quotations and make award based on initial submissions. Offerors should submit their best quotation, including all technical, pricing, eligibility, and delivery information, with their initial submission. The Government reserves the right to communicate with offerors as necessary to determine technical acceptability, eligibility, and responsibility. DELIVERY

1270 Kot-Num Road

Warm Springs, Oregon 97761 The contractor shall coordinate delivery with the designated Government point of contact which will be provided upon award. QUESTIONS Questions regarding this solicitation shall be submitted electronically to:

Contract Specialist

Jesse.Weidow@hhs.gov

QUOTATION SUBMISSION

Quotations shall be submitted electronically through SAM.gov or via email as specified in the solicitation posting. Email submissions must include RFQ-OMAS-IHS-WSSU-UPS-2026 in the subject line.

Quotation Due Date

06/19/2026

Quotation Due Time

2:00 PM EST Late quotations may not be considered.

APPLICABLE PROVISIONS AND CLAUSES

The following provisions and clauses are incorporated by reference and/or full text as applicable: FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services Representation FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-2 Evaluation Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services HHSAR 326.601 through 326.605 Buy Indian Act Acquisition Regulations Applicable Buy Indian Act clauses and representations

END OF SOLICITATION

Indian Health Service (IHS) is a federal entity and is tax exempt.

Summary (Newest Update)

Background The Department of Health and Human Services (HHS), Indian Health Service (IHS) is issuing this Request for Quotation (RFQ) for the Warm Springs Service Unit (WSSU) to procure Uninterruptible Power Supply (UPS) systems. The goal of this contract is to support mission-critical network infrastructure, telecommunications, server operations, and clinical systems by replacing aging equipment that is no longer supported. This acquisition is restricted to Indian Small Business Economic Enterprises (ISBEEs) in accordance with the Buy Indian Act. Work Details The contractor shall provide the following UPS systems: 1. **Primary UPS System** - Quantity: 1 Each - Specifications: - Approximately 60 kW UPS system or equivalent - 208/220V three-phase input/output - Online double-conversion technology - External battery cabinet(s) - Minimum runtime of approximately 45 minutes under anticipated load - Integrated network monitoring capability (SNMP, Modbus, or equivalent) - Maintenance bypass capability - UL 1778 compliant or equivalent industry standard - Manufacturer warranty - New equipment only 2. **Secondary UPS System** - Quantity: 1 Each - Specifications: - Approximately 30 kVA UPS system or equivalent - Internal batteries - Expansion capability through supplemental battery cabinet(s) - Compatible with network switches, telecommunications equipment, wireless infrastructure, and servers - Integrated monitoring capability - UL 1778 compliant or equivalent - Manufacturer warranty - New equipment only 3. **Shipping and Delivery** - Quantity: 1 Lot (FOB Destination to Warm Springs Service Unit) 4. **Warranty** - Quantity: 1 Lot (if separately priced) Offerors must provide unit pricing, extended pricing, and a total quoted price for each CLIN. Period of Performance The geographic location(s) the product will be delivered to or performed at. Place of Performance Warm Springs Service Unit, 1270 Kot-Num Road, Warm Springs, Oregon 97761. Bidder Requirements Offerors must be eligible Indian Small Business Economic Enterprises (ISBEEs) and submit the following: - Completed IEE/ISBEE Representation Form. - UEI Number. - Documentation sufficient to establish ISBEE eligibility. Failure to establish eligibility may render a quotation ineligible for award.

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