License Renewal & Support Brand Name or Equal to Vaultara

Project ID: 36C26026Q0728 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	VISN 20: Northwest Network
Deadline	06/29/26
Posted	06/08/26
Estimated Value	$150,000 - $600,000 (AI estimate)
Set Aside	SBA
NAICS	513210 - Software Publishers
PSC	DA10 - IT And Telecom - Business Application/Application Development Software As A Service
Location	Department of Veterans Affairs Veterans Integrated Service Network 20 Vancouver, WA 98661 United States

Description

Primary Latest Change

This is a combined synopsis/solicitation for commercial products and commercial services as prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.212(b)(1), as supplemented in the attached Request for Quotation (RFQ). This announcement constitutes the only solicitation. A firm-fixed price purchase order is anticipated. RFO 12, Acquisition of Commercial Products and Commercial Services will be used. This announcement constitutes the only solicitation. The solicitation number is 3626026Q0728 and is attached. This solicitation is set aside for small businesses. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this procurement is 513210, with a small business size standard of $47 Million. This NAICS code is subject is not subject to a waiver. The FSC/PSC is DA10. The Veterans Integrated Service Network (VISN) 20, 1601 E. Fourth Plain Boulevard, Vancouver, WA 98661 is seeking to purchase licensing renewal and maintenance services brand name or equal to Vautara. Service Location: Please see attached solicitation for service locations within VISN 20. The period of performance will be a base plus four option years Base: 09/30/2026 - 09/29/2027 Option Year 1: 09/30/2027 - 09/29/2028 Option Year 2: 09/30/2028 - 09/29/2029 Option Year 3: 09/30/2029 - 09/29/2030 Option Year 4: 09/30/2030 - 09/29/2031 Award will be based upon the evaluation factors listed in Section E of the attached RFQ. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. Offers must be emailed to Jennifer Robles jennifer.robles1@va.gov and received no later than 1:00 PM Mountain on 06/29/2026. Questions to this solicitation shall be submitted via electronic mail to the Contracting Officer Jennifer Robles (jennifer.robles1@va.gov). Questions shall be accepted until 1:00 PM Mountain on 06/16/2026. The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant will be answered. Responses to questions will be provided in one consolidated response as amendment to the solicitation RFQ that will be made available to all potential Offerors. Telephonic inquiries will not be responded to. No late quotations will be accepted.

Summary (Newest Update)

Background The Veterans Integrated Service Network (VISN) 20, part of the Department of Veterans Affairs, is responsible for providing healthcare to veterans across several states including Alaska, Washington, Oregon, Idaho, Montana, and California. The network encompasses 135 counties and serves approximately 1.2 million veterans. VISN 20 is seeking to procure licensing renewal and maintenance services for their existing cloud-based image exchange platform, Vaultara. This platform facilitates secure access to imaging and medical data sharing with community healthcare partners, significantly improving efficiency in the exchange of medical images and files. Work Details The contractor will be responsible for renewing software licensing and providing support for the Vaultara platform. Key tasks include: 1. Ensuring uninterrupted access to Vaultara’s services for sharing medical images with external healthcare providers and veterans. 2. Supporting over 2 million images exchanged monthly between VISN 20 and over 138 community care partners. 3. Providing system steward support to migrate Vaultara’s Software-as-a-Service (SaaS) FedRAMP authorized platform into the VA’s Enterprise Cloud environment. 4. Maintaining compliance with minimum specifications detailed in the Statement of Work (SOW). Period of Performance Base period from September 30, 2026, to September 29, 2027, with four additional option years extending through September 29, 2031. Place of Performance Multiple locations within VISN 20, primarily at the Department of Veterans Affairs facilities in Vancouver, WA. Bidder Requirements This solicitation is set aside for small businesses under SBA guidelines. Bidders must be an OEM, authorized dealer, or distributor for the proposed equipment/system. They are required to provide documentation verifying their authorization from the OEM at the time of offer submission. Incumbent Analysis (see Incumbents section for more detail) This opportunity appears to have a confirmed incumbent, with Velocity Applications identified on two prior VISN 20 contracts for Vaultara licensing and maintenance support. The prior awards (36C26024P0487, $429,288 for 09/30/24–09/29/25 and 36C26025P0591, $460,932 for 09/30/25–09/29/26) both cover Vaultara license renewal and ongoing maintenance/support services. The current RFQ’s focus on renewing Vaultara licenses and providing continued support for the same VISN 20 cloud-based image exchange platform suggests a continuation of the existing service arrangement into the next base and option periods.

Contacts