IEE and ISBEE Sources Sought for Onsite Mobile Shredding Services

Summary (Newest Update)

Background This Sources Sought notice is issued by the Indian Health Service (IHS) on behalf of the Dzilth-Na-O-Dith-Hle Health Center (DZHC) for market research purposes. The goal is to identify qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of providing on-site mobile document shredding services, ensuring compliance with the Buy Indian Act and relevant federal regulations. Work Details The contractor will provide on-site mobile document shredding services to ensure secure destruction of sensitive documents, including those containing Protected Health Information (PHI). Key requirements include: - Monthly on-site collection and cross-cut shredding of paper documents (strip shredding is not acceptable); - Provision and maintenance of three (3) 95-gallon lockable security containers; - Performance of services during normal business hours (Monday-Friday, 8:00 AM – 4:30 PM), excluding federal holidays; - Compliance with HIPAA, the Privacy Act, and NAID certification standards; - Training, bonding, and uniforming of personnel; - Signing a Business Associate Agreement; and - Providing a Certificate of Destruction after each service. Period of Performance The anticipated contract includes a one-year base period from July 1, 2026, to June 30, 2027, with four additional one-year option periods extending through June 30, 2031. Place of Performance Dzilth-Na-O-Dith-Hle Health Center (DZHC), 6 Road 7586, Bloomfield, NM 87413. Bidder Requirements Bidders must be designated as either an IEE or ISBEE and are required to submit a completed IHS Indian Economic Enterprise Representation Form. They must demonstrate capabilities to meet the scope of work including experience in similar services within the last three years, confirmation of cross-cut shredding capabilities, and details about the security containers provided. Additionally, bidders must comply with the Small Business Administration's size standard.