Bartlett Uniforms, Clothing, Accessories

Background

The City of Bartlett, TN is issuing a Request for Sealed Bids (SB # FY2026-05-026) to procure uniforms, clothing, accessories, and equipment for all municipal departments. This initiative aims to establish a citywide contract that ensures quality consistency, streamlines ordering processes, and leverages purchasing volume for competitive pricing. The City emphasizes its commitment to nondiscrimination and equitable service delivery as part of its mission.

Work Details

The contract will encompass the provision of various uniform items critical to city functions, including but not limited to: uniforms, boots (various types), outerwear, headgear, pants, shirts (long and short sleeve), performance wear, and accessories such as belts and badges. Vendors may submit bids for individual items or categories; awards will be made on an item-by-item basis. The City anticipates regular purchases likely on a quarterly basis. All items must be new and meet specified quality standards. Bidders must provide detailed pricing for each item listed in the Pricing Tabulation Sheet along with any applicable discounts.

Period of Performance

The contract period will commence upon award and is expected to remain firm through June 30, 2027. The City reserves the option to renew the contract for two additional one-year periods.

Place of Performance

The geographic location for performance is within the City of Bartlett, TN. Vendors are required to maintain a business location within 50 travel miles of the City or provide an online ordering portal.

Bidder Requirements

Bidders must submit one original bid package clearly marked along with two copies and a flash drive containing all required documents. They must include a signed pricing sheet, a signed Public Acts 109 form, and a current-year signed W-9. Bidders should demonstrate their ability to fulfill bulk orders and provide delivery flexibility either to a central location or directly to departments.